Office Manager & Event Coordinator

As the Office Manager and Event Coordinator you’re the ultimate Yotpo brand ambassador, impacting various parts of our business. We are looking for someone highly organized and proactive to join our team at Yotpo Australia. This dual role will focus on supporting the smooth running of our office operations while coordinating impactful events for both internal and external stakeholders. You’ll play a critical role in ensuring that our office environment is welcoming and efficient, and that our events run seamlessly from start to finish.

Key Responsibilities:

Event Coordination

• Coordinate logistics for events including venue selection, catering, and some event set-up/pack down.
• Manage the creation and execution of run sheets, event briefs, and checklists along with our Marketing Lead.
• Handle invoicing for event-related payments.
• Oversee AV equipment setup and ensure functionality for events.
• Select and manage swag vendors (including product selection) and signage in collaboration with the Studio team.
• Organize name tags, place tags, and manage printing requirements.
• Send calendar invites to speakers and external guests, and create event splashes for larger events.
• Capture and share content during events, posting on social media platforms.
• Send reminder communications to attendees through event platforms (e.g., Splash).
• Manage freelancers and event stakeholders (e.g., photographers, vendors).
• Create event decks and presentations for key moments during events.
• Some domestic travel required

Office Management:

• Oversee day-to-day office operations, including facility management and office supply ordering.
• Manage the office budget for logistics, supplies, and catering.
• Handle catering and snack orders for the office.
• Work with external vendors, including building maintenance, security, cleaning, HVAC, and IT, to ensure smooth operations.
• Ensure that the office environment remains welcoming, comfortable, and fully functional for all employees and visitors.
• Collaborate with the global team on initiatives related to people experience, new hire onboarding, engagement surveys, etc.

About You:

• 2-3 years of experience in office management or event coordination (or a similar role).
• A self-starter with excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Collaborative, with a positive attitude and a passion for creating smooth and impactful event experiences.
• Strong interpersonal and communication skills—both written and verbal.
• Experience using Microsoft Office and associated programs.
• Comfortable working with external vendors and freelancers to ensure event success.
• A keen eye for detail and a proactive approach to problem-solving.

Bonus points for:

• Experience in a fast-growing tech start up.

If you don’t meet 100% of the qualifications outlined above, that’s okay! We believe in hiring people, not just skills. If you have a passion to learn and are excited about eCommerce and technology, then we want to hear from you.

About Yotpo - Australia:

• A monthly wellness budget (minimum of $400).
• In addition to holidays, you’ll enjoy 25 days off each year to do the things you love.
• Join a growing team, as we continue to launch across Asia!
• Individualized career development, rewards and recognition. 
• Wellness and philanthropic programming and events. 
• We are working in a hybrid capacity, spending 3 days per week in our Sydney office.
• Meet our hiring team: Adam Ioakim, Maya Goldberg, Jane Vorkunova