Office Manager - Contract

Your Impact at Lila

We are seeking a proactive, reliable Contract Office Manager to oversee the daily administration and operations of our San Francisco office. The ideal candidate will ensure a smooth, welcoming, and compliant workplace, support cross-functional teams, and manage facilities and administrative tasks within a defined contract period.

What You'll Be Building

Office Operations and Facilities:

• Manage front desk operations, mail handling, shipping/receiving, supply procurement, and general office maintenance.
• Oversee vendor relationships, service contracts, facilities repairs, and coordinate with building management as needed.
• Maintain office equipment (copiers, printers, IT peripherals) and coordinate maintenance/repairs.
• Enforce office policies, safety procedures, and ensure a clean, organized workspace.

Administrative Support

• Coordinate calendars, meeting rooms, and travel arrangements for staff and executives.
• Onsite candidate/client welcome: greet candidates and guests by name, guide to interview or conference room and ensure smooth, inclusive flow
• Plan and execute company events, onboarding sessions, and team-building activities as needed.
• Prepare, file, and organize documents; maintain digital and physical filing systems.
• HR & People Operations Support (as applicable to contract)
• Assist with onboarding/offboarding processes and orientation for contractors or temporary staff.
• Maintain contact lists, directories, and org charts (as applicable).
• Track attendance and leave requests in coordination with HR, if applicable to contractors.

Communication & Culture

• Serve as a central point of contact for internal communications and notices.
• Support a positive, inclusive, and professional office culture.

Financial & Administrative Tasks

• Assist with basic budgeting, expense tracking, and approval workflows; process invoices and reimbursements related to the office.
• Manage petty cash and procurement card usage; ensure proper coding and approvals.
• Support procurement and vendor onboarding; maintain approved vendor list and pricing.

Compliance & Security

• Ensure compliance with company policies, data privacy, safety, and security procedures.
• Maintain visitor management and access control in coordination with facilities.
• Data & Reporting
• Generate basic reports on office metrics (expenses, space utilization, headcount) as needed.
• Maintain accurate records and audit-ready documentation.

What You’ll Need to Succeed

• Bachelor’s degree or equivalent professional experience preferred.
• 5+ years of office management/operations experience; industry experience may be specified.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office, Slack, Notion and familiarity with office equipment.
• Basic understanding of facilities management and vendor management.
• Financial acumen for expense management and basic bookkeeping.
• Problem-solving mindset with a proactive, service-oriented approach.
• Ability to work independently and collaborate across teams in a contract capacity.

Bonus Points For

• Onboarding/offboarding support experience, particularly for contractors or temporary staff.
• Experience with project management tools (e.g., Asana, Trello) and IT basics (peripherals, accounts onboarding).
• Event planning experience (meetings, trainings, celebrations) within a contract role.
• Knowledge of safety regulations and emergency procedures.
• Positive, diplomatic, client-focused leadership style.

About Lila

Lila Sciences is the world’s first scientific superintelligence platform and autonomous lab for life, chemistry, and materials science.  We are pioneering a new age of boundless discovery by building the capabilities to apply AI to every aspect of the scientific method.  We are introducing scientific superintelligence to solve humankind's greatest challenges, enabling scientists to bring forth solutions in human health, climate, and sustainability at a pace and scale never experienced before. Learn more about this mission at  www.lila.ai

If this sounds like an environment you’d love to work in, even if you only have some of the experience listed below, we encourage you to apply.

Compensation

We expect the base salary for this role to fall between $40 - $45 per hour. The final offer will reflect your unique background, expertise, and impact.

We’re All In

Lila Sciences is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Information you provide during your application process will be handled in accordance with our Candidate Privacy Policy.

This position requires you to be in our San Francisco office Monday -Friday

A Note to Agencies

Lila Sciences does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lila Sciences or its employees is strictly prohibited unless contacted directly by Lila Science’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lila Sciences, and Lila Sciences will not owe any referral or other fees with respect thereto.