The Role
Onsite Office Manager / Bookkeeper responsible for daily office operations and bookkeeping: process invoices, manage accounts payable and receivable, reconcile accounts, maintain financial records, handle vendor communication and office correspondence, and support leadership with reporting and projects.
Summary Generated by Built In
Office Manager / Bookkeeper
Charlottesville, VA | Full-Time | Onsite
Compensation will be based on experience
Charlottesville, VA | Full-Time | Onsite
Compensation will be based on experience
We are seeking a reliable and detail-oriented Office Manager / Bookkeeper to join our team in Charlottesville, VA. This position is fully onsite and will play a key role in supporting daily office operations, accounting processes, and administrative functions.
The ideal candidate is organized, proactive, confident working independently, and comfortable managing Accounts Payable and Accounts Receivable in a fast-paced environment.
Responsibilities:
- Process invoices accurately and timely
- Manage Accounts Payable (AP) and Accounts Receivable (AR)
- Reconcile accounts and assist with bookkeeping functions
- Maintain organized financial and office records
- Assist with vendor communication and payment tracking
- Support day-to-day office operations and administrative tasks
- Handle incoming calls, emails, and office correspondence
- Assist leadership with reporting and special projects as needed
Qualifications:
- Previous office management and/or bookkeeping experience preferred
- Experience with invoice processing, AP, and AR required
- Strong organizational and multitasking skills
- High attention to detail and accuracy
- Comfortable working independently and taking ownership of tasks
- Professional communication skills
- Proficiency with Microsoft Office, especially Excel
- Experience with accounting or bookkeeping software is a plus
What We Are Looking For:
- Someone dependable and proactive
- Strong problem-solving and critical-thinking skills
- Ability to work confidently in an onsite office environment
- Positive attitude and team-oriented mindset
Skills Required
- Experience with invoice processing, accounts payable (AP), and accounts receivable (AR)
- Proficiency with Microsoft Office, especially Excel
- Strong organizational and multitasking skills
- High attention to detail and accuracy
- Comfortable working independently and taking ownership of tasks
- Professional communication skills
- Ability to work onsite in Charlottesville, VA
- Previous office management and/or bookkeeping experience
- Experience with accounting or bookkeeping software
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The Company
What We Do
Qualdoc is a global organization providing industrial staffing, contract manufacturing, and supply chain management services. They specialize in engineering support, metrology, and quality assurance for sectors including aerospace, automotive, oil and gas, and power. The company focuses on building partnerships to ensure speed-to-market and low-risk manufacturing, offering services ranging from prototype development to high-volume production and in-country procurement support for clients worldwide.
