Office Manager/ Bookkeeper

COMPANY OVERVIEW:

Certerra (formerly RMA Companies) is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve.

We are a national firm with a global reach serving national and international clients from 40+ offices located in 10 states and are ranked on ENR’s Top 500 list alongside the nation’s top firms.  With a 60-year history, Certerra has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients.  The company is a rapidly growing portfolio business under a private equity firm, currently generating approximately $260 million in revenue with aggressive growth through strategic acquisitions.

Job Summary:

We are looking to expand by hiring an enthusiastic full-time Office Manager to help perform the administrative functions.  We are looking for an applicant who is a self-starter and has experience in a similar setting. This position is to be performed in office or from a remote work environment. The atmosphere is fast paced and deadline oriented with focus on safety and quality.

Duties:

• Support accounts payable and accounts receivable processes
• Assist with internal and external audits by providing documentation and schedule
• Prepare and maintain financial reports and spreadsheets as needed
• Support office manager in all company administrative tasks including
• Managing and tracking employee training
• Assist with the recruitment process by identifying and screening candidates
• Perform onboarding and offboarding tasks
• Client vendor portal setup and management
• Client invoicing and tracking
• Employee payroll and expense reporting.  This includes resolving discrepancies, answering questions, or updating records
• Maintain records of financial transactions through bookkeeping
• Overseeing bank account transactions
• Perform other related duties and ad hoc projects as assigned

Education/Qualifications:

• Associates or Bachelors degree in Accounting, Finance or related field preferred
• 1-3 years of relevant experience
• Proficiency in Microsoft Excel and accounting software (e.g. Quickbooks, NetSuite, SAP etc.)
• Excellent attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Effective communication and interpersonal skills