Office Manager (1977)

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Sunlight Batteries USA is a leading provider of advanced energy storage solutions, supporting industrial, mobility, and energy applications worldwide as part of the global Sunlight Group. As our U.S. operations continue to grow, we are seeking an Office Manager to support daily office functions, leadership teams, and employee experience. This role is critical to maintaining an organized, professional, and welcoming workplace while enabling efficient operations across teams and locations. We value collaboration, reliability, and service excellence, and we are building a workplace where people and performance thrive together.

Key Responsibilities

Front Office & Visitor Experience

• Serve as the primary onsite representative for Sunlight Batteries USA, greeting and assisting visitors, vendors, and guests with professionalism and discretion.

• Own visitor management and check‑in processes, coordinating with IT and internal stakeholders to ensure compliance with security and access protocols.

• Answer, screen, and route incoming calls, emails, and general office inquiries, exercising judgment to prioritize leadership and business‑critical matters.

Office & Facility Coordination

• Independently manage day‑to‑day office operations, including ordering and maintaining supplies, distributing mail, and ensuring operational readiness of shared spaces.

• Maintain lobbies, kitchens, conference rooms, and common areas to support daily operations, leadership meetings, and high‑visibility visits.

• Act as the primary liaison with building management, facilities teams, and external vendors, proactively addressing maintenance needs, service issues, and improvement opportunities.

• Enter facility‑related invoices and office expenses into the accounting system accurately and in a timely manner, supporting expense tracking and budget awareness.

• Identify opportunities to streamline office processes, improve efficiency, and enhance the employee and visitor experience.

Event Support & Employee Engagement

• Plan, coordinate, and execute onsite meetings, leadership visits, and employee engagement events, managing logistics from initial planning through completion.

• Coordinate room reservations, catering, vendor support, and setup/teardown, ensuring alignment with leadership expectations and company standards.

• Provide onsite, day‑of event support, anticipating needs and resolving issues to ensure a seamless and professional experience for employees and guests.

Administrative & Executive Support

• Provide administrative support to senior leadership and executives, including managing complex calendars, prioritizing meeting requests, and resolving scheduling conflicts.

• Coordinate domestic and international travel arrangements, itineraries, and last‑minute changes while ensuring adherence to company travel policies and budgets.

• Exercises discretion and sound judgment when handling confidential information, executive correspondence, and sensitive business matters.

• Support new hire onboarding by preparing workspaces, office supplies, badges, and facilitating office orientation activities.

• Maintain and continuously update office procedures, records, calendars, and documentation to ensure accuracy and operational continuity.

• Print, distribute, and manage office‑wide communications as needed, ensuring clarity and consistency.

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• High School Diploma or GED required; additional education or certifications are a plus.
• Proven experience in office administration, office management, or administrative support, preferably in a professional or corporate environment.
• Strong verbal and written communication skills with the ability to interact professionally with executives, employees, visitors, and external partners.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and general office systems and equipment.
• Ability to manage calendars, schedule meetings, and coordinate logistics with accuracy and attention to detail.
• Comfortable handling confidential and sensitive information with discretion and sound judgment.
• Strong organizational, time‑management, and multitasking skills with the ability to prioritize competing requests.
• Demonstrated dependability, professionalism, and accountability in attendance and work performance.
• Capability to work independently and proactively, while collaborating effectively with cross‑functional teams.
• Willingness and ability to work onsite and support daily office operations and leadership activities.

Preferred:

• Associate’s or Bachelor’s degree in business administration or a related field.
• Experience providing administrative and calendar support to senior leadership or executive teams.
• Experience coordinating domestic and international travel, itineraries, and travel‑related expenses.
• Prior exposure to facilities coordination, vendor management, or building operations.
• Experience entering invoices, expenses, or purchase orders into an accounting or finance system.
• Ability to support multiple office locations, time zones, or cross‑functional teams.
• Experience planning or supporting onsite meetings, leadership visits, or employee engagement events.
• Ability to improve or standardize office processes and procedures to enhance efficiency and consistency.
• Comfort working in a fast‑paced or growing organization with changing priorities.