Position Overview
Prosperity7 Ventures, a global early-stage venture capital firm, is seeking a resourceful, detail-oriented Office Manager to oversee day-to-day operations and ensure a seamless experience for our investment team, visitors, and portfolio partners. This position blends administrative excellence, operational ownership, and people-first office management. The ideal candidate is proactive, professional, and comfortable working in a fast-moving environment with founders, investors, and cross-border partners. Prior experience in venture capital, private equity, or the startup ecosystem is preferred but not required.
Key Responsibilities
- Office Operations & Facilities
- Manage daily office operations including supply inventory, vendor relationships, facilities coordination, and workplace standards.
- Serve as the primary point of contact for building management, IT support, and external service providers.
- Ensure the Palo Alto office remains organized, fully stocked, and welcoming for staff and guests.
- Administrative & Team Support
- Oversee scheduling for executives and team members across multiple time zones.
- Support travel logistics, expense reporting, and procurement through systems such as SAP, Ariba, Concur, and Microsoft Office (training provided).
- Prepare and maintain documents, spreadsheets, presentations, and confidential materials with accuracy and discretion.
- People & Culture Support
- Greet founders, partners, and guests; manage meeting room setups and assist with in-office events and team gatherings.
- Coordinate onboarding logistics for interns and new hires, including IT setup, workspace preparation, and HR administration.
- Contribute to a positive, professional, and inclusive office environment.
- Project & Executive Support
- Provide support to the Regional Managing Director and investment team on special assignments, project tracking, and initiatives.
- Assist with basic budgeting tasks, reporting, and maintaining internal databases and documentation.
- Own ad hoc projects that improve operational efficiency and elevate the overall office experience.
Qualifications
- High school diploma or GED required; associate’s or bachelor’s degree preferred.
- Minimum of 3 years of administrative, office management, or operations experience—experience in venture capital or startups is a plus but not required.
- Strong communication skills with a professional, polished presence.
- Proficiency in Microsoft Office Suite; familiarity with SAP, Ariba, or Concur is a plus (training available).
- Demonstrated discretion, confidentiality, and sound judgment.
- Highly organized, reliable, adaptable, and able to manage multiple priorities in a dynamic environment.
- Comfortable working onsite full-time in the Palo Alto office.
The anticipated hourly rate range for this position is $32.28 - $64.06 per hour. Final rate for this role is based on several factors, including the individual’s geographic location, experience level, skill set, training, licenses and/or certifications.
NO THIRD PARTY CANDIDATES ACCEPTED; TEMPORARY POSITION ANTICIPATED TO LAST APPROXIMATELY ONE YEAR.
Top Skills
What We Do
We’re a leading producer of the energy and chemicals that drive global commerce and enhance the daily lives of people around the globe by continuing delivering an uninterrupted supply of energy to the world.
Our resilience and agility has built one of the world’s largest integrated energy and chemicals companies. And we are part of the global effort toward building a low carbon economy.
Our horizon has never been clearer.
