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Position Summary:
Florida Atlantic University is seeking an Office Management Specialist. - Boca Raton, FL.
Summary of responsibilities:
Greet and assist students, parents, and visitors with inquiries related to Housing and Residential Education and Florida Atlantic.
Provide information about housing policies, procedures, and availability.
Respond to phone calls and in-person queries professionally, efficiently, and in a courteous and approachable manner.
Be proactive and helpful in helping students and family members solve problems, connect with resources, and address concerns.
Provide administrative support to the Executive Director and Directors.
Manage the office’s front desk, including answering phones, scheduling appointments, distributing mail, etc.
Manage reservations for the university vehicle, conference room, multipurpose room, and housing lawn.
Prepare and distribute housing-related documents, notices, and reports. Make copies. Assist with light typing.
Monitor and order office supplies, name tags, and business cards as needed.
Ensure confidentiality and accuracy of all student and housing information.
Assist with providing information and preparing packets for Housing and Residential Education for university Admissions events.
Participate in training and development opportunities to stay current with procedures and policies within Housing and Residential Education and Florida Atlantic.
Attend and participate in staff meetings.
Other job-related duties as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
- Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
- State retirement options including tax-deferred annuities and Roth 403(b) plans.
- State employees Public Service Loan Forgiveness (PSLF) program
- Flexible work arrangement plans
- Sick Leave Pool Program
- Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
- Paid Community Engagement Volunteer Service Day
- Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
A high school diploma and five years of appropriate experience required.Ability to communicate both professionally and efficiently in verbal and written communication
Preferred Skills/Qualifications:
A bachelor's degree from an accredited institution.
An associate degree from an accredited institution and three years of appropriate experience.
Ability to handle sensitive information with discretion.
Salary:
$40,000 - $42,000 per year.College or Department:
Division of Student Affairs: Housing & Residential EducationLocation:
Boca RatonWork Days and Hours:
Monday - Friday, 8am - 5pm. Some weekends as needed.Application Deadline:
2025-08-18Special Instructions to Applicant:
This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.APPLICATION DOCUMENTS REQUIRED:
Resume
Cover Letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.
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What We Do
Florida Atlantic University, founded in 1961, is currently serving more than 30,000 undergraduate and graduate students at sites throughout its six-county service region in southeast Florida. The University's student body, which ranks as the most ethnically and culturally diverse in Florida's State University System, includes many men and women of non-traditional age. Long known as an outstanding teaching institution, FAU is undergoing rapid development as a center of cutting-edge research, particularly in the biomedical arena. This process has been accelerated by the University's partnerships with four internationally known biomedical research organizations, the Scripps Research Institute, the Vaccine and Gene Therapy Institute, the Torrey Pines Institute for Molecular Studies and the Max Planck Society. Additionally, FAU's Charles E. Schmidt College of Medicine recently welcomed its inaugural class.
