Office/HR & Management Assistant (m/f/x)

AVIAREPS has over 30 years experience providing professional passenger GSA services and tourism marketing to clients around the globe. As the world’s leading GSA and Tourism representation organization with more than 75 offices in over 70 countries, AVIAREPS represents airlines as well as destinations, hotels, attractions, airports, cars, trains, cruise lines, retailers and import/export organizations, and offers a full suite of B2B and B2C services which includes sales & reservations, marketing, digital, and PR programs.

Are you the organizer we're looking for?

As our valued colleague heads into a well-deserved retirement, we’re seeking a proactive and hands-on Office/HR & Management Assistant to step into this key role. 

Do you recognize yourself here?

• You thrive on variety and love being in control of every detail

• You're a natural organizer who keeps everything running like clockwork

• You enjoy being the go-to person that colleagues can rely on

• You get energized by making processes run seamlessly

• You're a perfectionist (in the best possible way!) who leaves nothing to chance

Your day in a nutshell

Every day is different, but always meaningful. You'll be the central hub for office, HR, and management support.

Picture this: Monday, you're finalizing an important presentation template for the management team. Tuesday, you're warmly welcoming a new colleague and ensuring their laptop is perfectly set up. Midweek, you're coordinating with the landlord about the air conditioning, restocking the coffee corner, and making sure everything's ready for that unforgettable summer party. Throughout it all, you're the calm center in our dynamic environment.

What will you be doing?

Office & Management Support

• Take full responsibility for office organization: supplies, facilities, meetings, and visitor reception

• Be the primary contact for external service providers and suppliers

• Organise internal events: summer parties, birthdays, team outings, and more

• Ensure a welcoming office environment that enhances team productivity

HR Administration

• Support the complete employee lifecycle: onboarding, contracts, leave, departures

• Maintain and update our HRIS system with full GDPR compliance

• Assist with recruitment: liaising with agencies, scheduling interviews

• First point of contact for HR queries and general HR support

• Take minutes in HR-related meetings and work closely with the Head of Finance

Are you our perfect match?

Your profile: 

• Vocational qualification or degree in Business Administration, Office Management, Tourism, or similar

• At least 1-2 years of relevant experience as a management or office administrator

• You're an organisational wizard: proactive, communicative, and solution-focused

• Fluent in written and spoken English

• Strong skills in MS Office (Outlook, Excel, Word, Teams)

• Advanved Canva user

• Approachable, professional, and ready to take initiative

Perfect for you if:

• You love flexibility and variety in your work

• You want to fully utilise your organisational talents

• You're seeking a meaningful role where you truly make a difference

• You value work-life balance (hybrid working!)

• You're ready to give your career a fresh boost

Why AVIAREPS?

At AVIAREPS, we are global experts in travel and tourism representation, but we never forget that it’s our people who drive our success.

• Work in an international and inspiring environment

• Collaborating with passionate colleagues across 70+ countries

• Enjoy 21 days of annual leave (increasing to 25), plus 8 bank holidays

• Life insurance, pension scheme (after 3 months), and birthday vouchers

• Company events and social gatherings throughout the year

• Flat hierarchies and space for your ideas

Ready to become an essential part of our London team?

Apply with your CV and a short cover letter explaining why you'd be perfect for this role.

Please note that applicants must have the right to live and work in the UK without restriction.

No agency calls, please.