Office/HR Coordinator

Duties/Responsibilities: 

• Provide administrative support to leadership and HR, including scheduling, document preparation, and internal communications.
• Assist with HR functions such as onboarding, maintaining employee records, benefits coordination, and compliance tracking.
• Supports the recruitment process by posting job openings and coordinating interview schedules in collaboration with hiring managers and the Talent Acquisition team.
• Support employee engagement initiatives and assist with planning site events.
• Create and manage routing communication including digital announcements
• Act as a primary liaison for internal teams, external partners, and stakeholders, ensuring timely and professional communication.
• Support in various analytical special projects, especially involving budgets and preparations for senior management meetings
• Oversee and execute administrative programs, initiatives, and workflows aligned with departmental goals and business priorities.
• Perform other duties as needed to support office and HR operations

Required Skills/Abilities: 

• Exceptional interpersonal and relationship building skills, with a high degree of tact and courtesy in dealing with others.
• Excellent communication skills, both verbal and written.
• Adept at developing and maintaining detailed administrative and procedural processes.
• Ability to manage sensitive, complex, confidential information.
• Strong computer skills; knowledgeable of Microsoft Office Suite
• Detail oriented, with good organizational skills and a high degree of accuracy
• Ability to multi-task, prioritize tasks to meet deadlines, manage time, problem solve, and work independently as well as part of a team are crucial
• Ability to maintain confidentiality and ensure adherence to company policies and procedures.
• High energy and eagerness to demonstrate personal initiative
• Professional appearance and presentation

Education and Experience Preferred: 

• Ability to manage multiple tasks, prioritize effectively, and maintain confidentiality.
• Strong organizational, communication, and interpersonal skills.
• Associate degree in Business Administration, Secretarial Science, or a related field (or equivalent combination of education and experience); a bachelor’s degree in business, Liberal Arts, or a related discipline is preferred.
• Experience using HRIS systems is highly desirable.
• Prior experience in administrative support is desirable.
• Proficiency in office software and tools, including word processing, spreadsheets, and scheduling applications.
• Bilingual (English/Spanish) is a plus

Physical Requirements: 

• Typically works in a standard office setting with adequate lighting, ventilation, and a normal range of temperature and noise levels.
• A consistent volume of work and deadlines may create routine pressure and require effective time management.
• Minimal physical effort is required. The role is primarily sedentary but may involve walking, standing, bending, reaching, and lifting or carrying items weighing up to 20 lbs.

Pay rate: $20-$33 per hour, depending on experience. Benefits included:

• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Tuition reimbursement

We are an equal opportunity employer.