Office & Executive Services Manager

LRE (Leeward Renewable Energy) is a high-growth renewable energy company forging a sustainable future through integrity, innovation, and positive impact. We own and operate 30 large wind, solar, and energy storage projects across the United States, totaling over 3 gigawatts (GW) of generating capacity.

LRE has an ambitious goal of 10GW of operating assets by 2028 and are developing and contracting an increasing pipeline of new projects every year. We take a full-lifecycle approach to our projects, built on a long-term ownership model and a company culture dedicated to our community partners and protecting the environment.

Job Summary:

The Office & Executive Services Manager role will be responsible the general administrative function and activities of the office.  There is a considerable need for customer service skills, professionalism, accommodation, and the ability to successfully blend with all types of personalities.

• Provide administrative support to Executive Team
  • Make travel arrangements and maintain travel files for Executives.
  • Managing Executive Calendars
  • Organize SLT Offsites and assist with broader company event planning when needed.
  • Responsible for compiling expense reports for Executive Team Planning functional meetings (with support from external meeting planner)
  • Special projects as assigned with full SLT approval

• Office Management
  • Direct interface with Building Management
  • Manage Regional Administrative Assistants
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Manage office supplies and inventory, including ordering and restocking.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Schedule and coordinate meetings, appointments, and events.
  • Prepare and process expense reports and invoices.
  • Oversee office maintenance and liaise with vendors for repairs and services.
  • Ensure the office environment is clean, organized, and conducive to productivity.
  • Implement and enforce office policies and procedures.
  • Support onboarding and  seating assignments of new employees.
  • Assist in the coordination of team-building activities and company events.
  • Facilitate communication between departments and address any operational issues.
  • Oversee office equipment and technology, including troubleshooting and coordinating IT support.
  • Scanning hardcopies to electronic format and upload to GRID, as needed
  • Manage external vendors and lease

• Bachelor’s degree or equivalent experience
• 5 plus years of experience
• Interpersonal and diplomatic skills.
• Work in the office 5 days per week
• Organizational and planning skills.

• Exhibit full discretion and confidentiality.
• Flexibility in work responsibilities.
• Meticulous attention to detail and quality of work product.
• Must be professional, personable, approachable, and courteous.
• Self-motivated; take initiative and anticipate issues.

• Position will require sitting for long periods of time as well as occasionally lifting up to twenty-pound boxes.

Leeward Management Services, LLC is committed to employing a diverse workforce and provides equal employment opportunity for all individuals regardless of race, color, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.