The Role
Manages Blue J’s Toronto office operations, facilities, supplies, security, vendors, health and safety compliance, and workplace communications. Organizes quarterly off-site all-hands events and in-office celebrations, coordinating venues, catering, logistics, and budgets. Oversees shipping, receiving, office access systems, maintenance requests, landlord relationships, office utilization reporting, handbook updates, and expense reconciliation. This fully in-office role serves as the primary operational resource for employees, guests, and vendors.
Summary Generated by Built In
About Blue J
A Note on Location
The Opportunity
What You’ll be Doing
What You Offer Blue J
What We Offer You
The Core Values that Define Our Culture
What to Expect in the Interview Process
Compensation
How We Use AI in Our Hiring Process
Blue J is the leading generative AI solution for tax professionals and one of Canada's fastest-growing AI companies. Headquartered in Toronto, we're a high-growth B2B SaaS company building industry-leading tax research software that helps accountants find accurate answers to complex tax questions with greater speed and confidence.
Backed by a $122M USD Series D funding round, we're scaling rapidly across North America and the UK while continuing to push the boundaries of what's possible with AI. By combining advanced technology with deep tax expertise, we empower tax professionals to work more efficiently, make better decisions, and deliver greater value to their clients.
We’re excited to connect with qualified candidates and sincerely appreciate everyone’s interest in joining Blue J. This is an in office role, and candidates must be within commuting distance of Toronto, with the expectation of being in person 5 days a week at our Toronto office location. Candidates must be legally eligible to work in Canada.
This role owns the day-to-day running of the Blue J office facilities, security, supplies and is the go-to operational resource for on-site employees. You'll keep the office safe, well-stocked, welcoming, and smoothly run, acting as the connective tissue between guests, vendors, and internal teams. You'll also coordinate quarterly company all-hands events at off-site venues and support in-office team celebrations throughout the year.
Employee Events & Culture
- Plan and organize quarterly company all-hands events at off-site venues, including venue sourcing, logistics, and vendor coordination
- Coordinate catering and logistics for ad hoc team events, social gatherings, holiday celebrations, and milestone recognitions
- Manage employee experience for virtual and hybrid company events for special holidays, learning sessions, new hires
- Track event budgets and reconcile spend against plan for each event
Office Operations & Supplies
- Maintain office and meeting-room supplies: place orders, monitor levels, and restock
- Maintain the storage room, keeping it organized and stocked
- Manage kitchen/pantry stocking and catering for meetings and in-office events.
- Own company shipping and receiving
- Manage vendor relationships (cleaning, repairs, supplies) and on-site vendors as needed
Facilities & Security
- Submit and track tickets for repairs and cleaning
- Serve as landlord / property-management liaison
- Serve as point of contact for office access and desk-booking systems (Eden and Kisi)
- Prepare quarterly office statistics reports on desk and meeting-room utilization.
Health & Safety
- Own Joint Health & Safety Committee (JHSC) compliance responsibilities
- Run quarterly JHSC meetings and monthly office inspections
- Maintain first-aid supplies and emergency procedures
Documentation & Communications
- Maintain the Office Handbook, keeping policies and procedures current.
- Own office-wide communications (closures, maintenance notices, event announcements, etc.)
Budget & Reconciliation
- Own month-end reconciliation of the office expense credit card.
Track and report against the office/facilities budget.
- 3+ years in office management, facilities, or workplace operations
- Highly organized, hands-on, and proactive, with strong follow-through on maintenance and logistics
- Comfortable being the on-site face of the office for guests and staff, with excellent interpersonal and written communication skills
- Demonstrated experience managing vendors and negotiating service contracts
- Comfortable owning a budget and reconciling expenses accurately and on time
- Familiarity with workplace tools (e.g., Eden, Kisi, Float) an asset
- Proficiency with Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word, Slides)
- First Aid/CPR certification, or willingness to obtain, an asset
- Post-secondary education in business administration or a related field, or equivalent practical experience
- Expected to be in-office 5 days per week
- Competitive base salary, stock options, and benefits designed to support you and your family
- A collaborative, ambitious, and supportive team that values innovation, respect, and fun
- The excitement of a fast-growing, well-funded company with clear momentum, and the resources to back bold initiatives
- We are customer-focused
- We put the team interest before self-interest
- We are pleasant and playful
- We are open to better ideas
- We move fast and fix things
We anticipate a high volume of applicants for this role and are excited to grow our team. A human will review each application and get back to you as soon as possible. We appreciate your patience and look forward to connecting with you!
Interview Process
- Chat with Nancy, Senior Talent Acquisition Manager
- Meet Inez, Chief People Officer
- Present your Case Study to the team
- Meet Ben, our CEO
We believe our strength is built on diversity of thought, and encourage candidates from all backgrounds and experiences to apply. We value inclusiveness and are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We strive to create an inclusive and accessible hiring experience for all candidates. If you need any accommodations during the interview process, please let us know in your application. Our team is dedicated to providing the necessary support and making reasonable adjustments to ensure a smooth process for everyone.
The base pay range for this role is CA$80,000 - CA$95,000 per year.
Final compensation will be set fairly and thoughtfully based on experience, expertise, and alignment with the role’s responsibilities. While all candidates are expected to bring directly relevant experience, the top of the range is typically reserved for individuals who demonstrate exceptional depth in the role’s core competencies, a strong track record of impact in similar environments, and the ability to operate with a high degree of autonomy from day one.
To ensure transparency, we want candidates to know that Blue J uses AI-enabled tools within our applicant tracking system to help organize applications and highlight profiles that match the key requirements for each role.
AI does not make hiring decisions.
Every application is reviewed by a member of our Talent team, and all decisions throughout the process are made by humans.
We use these tools to support efficiency and consistency, not to replace human judgment and we’re committed to a fair, thoughtful, and equitable experience for every candidate.
Skills Required
- 3+ years of experience in office management, facilities, or workplace operations
- Highly organized, hands-on, proactive, and able to follow through on maintenance and logistics
- Strong interpersonal and written communication skills
- Experience managing vendors and negotiating service contracts
- Ability to own a budget and reconcile expenses accurately and on time
- Familiarity with workplace tools such as Eden, Kisi, and Float
- Proficiency with Google Workspace or Microsoft Office, including spreadsheets, documents, and presentations
- First Aid/CPR certification or willingness to obtain it
- Post-secondary education in business administration or a related field, or equivalent practical experience
- Availability to work in the office five days per week
- Legally eligible to work in Canada
- Ability to commute to the Toronto office
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The Company
What We Do
Blue J provides generative AI for tax experts
