Office Coordinator

Who we are

Teroxx is a digital assets boutique, specializing in digital assets management and blockchain-based solutions. We focus on offering tailored, secure, and transparent services to both private and corporate clients in the cryptocurrency sector. Our mission is to bridge traditional finance with the new digital economy, always with an emphasis on professionalism, innovation, and trust.

About the role

We are looking for an experienced and highly motivated Office Manager to join our team based in our Athens, Greece office. We are seeking a proactive and highly organized Operations Assistant to support our operations team while also overseeing day-to-day office management. This hybrid role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes ownership of both operational processes and workplace experience. 

As an Office & Operations Coordinator, you will be the primary point of contact for our Athens office, ensuring that our physical workspace and digital administration run with precision. This role is a unique blend of office management and operations, designed for someone who enjoys maintaining a professional environment while also diving into the backend of a modern digital assets platform.  

Key Responsibilities:

Operations Support

• Facilitate smooth daily operations through effective support and task coordination across teams 
• Maintain and update internal systems, databases, and reports
• Support project coordination, timelines, and task tracking
• Prepare operational documents, reports, and presentations
• Liaise with internal teams and external partners to ensure smooth workflows
• Monitor inventory, supplies, or operational resources as needed
• Identify process improvements and support implementation

Office Management

• Oversee daily office operations to ensure a smooth, efficient workplace
• Manage office supplies, vendors, and service providers
• Coordinate maintenance, repairs, and office-related logistics
• Organize meetings, events, and internal activities
• Handle incoming correspondence, calls, and general inquiries
• Support onboarding of new employees (workspace setup, materials, etc.)
• Maintain a welcoming and professional office environment 

Requirements:

• Experience: 1–3 years in an administrative, operations, or customer-facing role within a professional environment.
• Tech Proficiency: Advanced knowledge of Google Workspace (mail, sheets, calendar, drive).
• Hands-on experience with the HubSpot (CRM) system will be a plus.
• Languages: Professional fluency in English & Greek (written and verbal) and German speakers is an advantage.
• Attributes: High attention to detail, a proactive "problem-solver" mindset, and the ability to maintain confidentiality regarding sensitive digital asset data.
• Adaptability: Comfort with shifting between administrative hospitality and backend tasks.

Why Join Us:

• Be a part of a cutting-edge fintech/digital assets company with a clear mission and vision.
• Play a crucial role in achieving a landmark regulatory milestone that will shape the future of our company.
• Opportunities for professional growth and career advancement within a rapidly evolving industry.
• Attractive Compensation Package – Competitive salary aligned with experience and market standards
• Supportive & Collaborative Culture – Work in a friendly, team-oriented environment
• Modern Workplace – Enjoy state-of-the-art offices designed for comfort and productivity
• Flexible Work Model and Working hours,the role operates under a hybrid model, combining remote and on-site work.
• Strong Team Ethos – Be part of a motivated team that values cooperation and shared success
  

Teroxx’s standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Teroxx will only ask applicants to disclose further information and/or documentation when a conditional job offer is made. 

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Personal Data Privacy Policy at https://teroxx.com/legal/privacy-policy  for details on how we handle personal information relating to job applicants.