Office Coordinator

*This is a temporary 14-week position starting end of May through August*

Job Summary:

An Office Coordinator, or Administrative Coordinator, is responsible for managing office communications and facilitating key tasks and procedures. Their duties include maintaining a master schedule of all meetings and commitments, greeting guest, clients and GDT's partners, answering and directing both incoming and outgoing calls, etc.

Key Responsibilities:

· Communicate daily with both internal and external customers.  

· Answer GDT's inbound phone calls and route to various individuals and/or departments  

· Great guest, partners, clients to ensure they are signed in and out of the building.

· Operate the company coffee bar, including espresso machine use and drink preparation.

· Manage inventory for the brand store and company swag.

· Oversee ordering and stocking of office, facilities, and amenity supplies.

· Provide strong customer service in greeting guest, clients and employees including excellent telephone etiquette, including appropriately handling calls from clients.    

· Assist in coordinate and organizing internal luncheons, events, to include catering set up and breakdown.                    

· Provide rotating morning and afternoon barista support to employees.   

· Scheduling meetings, reserving conference rooms, sending emails and messages as requested.     

· Take on special projects as requested.      

Knowledge, Skills, and Abilities:

· Ability to clearly communicate verbally and in writing.

· Demonstrated ability to answer multi- phone lines         

· Proven ability to coordinate and organize internal luncheons, events, catering set up and breakdown.

· Ability to manage calendars and schedule meetings.

· Demonstrated ability to provide administrative support.

· Proven ability to act with diplomacy.

· Friendly, approachable, and sincere in your dealing with internal and external customers

· Ability to quickly learn and remember names and faces       

Experience with Microsoft Office Suite including Excel and Outlook

· Team oriented, flexible and adaptable, Positive attitude and strong work ethic

· Highly polished and professional – both in demeanor and appearance

· Flexible and adaptable to change in a fast-paced environment.

· Quick learner and creative problem solver

· Strong customer service orientation including excellent telephone etiquette, including appropriately handling calls from clients.