Office Coordinator

Truevo Payments Ltd is a growing company, looking for a team to grow with it! We value diversity and professional development, seeking team members who are ambitious, passionate, adaptable, and committed. We hire the best people and provide them with great benefits including competitive salaries and country-specific perks to enhance their lives and well-being.

Truevo is looking for an Office Co-ordinator to help welcome our visitors and handle both administrative and clerical duties. Ideally the individual should have similar experience. This role requires on call as and when needed and working hours are based on operational requirements. 

Responsibilities: 

• Professional management of Reception

• Serves visitors by greeting, welcoming, and directing them appropriately
• Notifies Company personnel of visitor arrival
• Managing incoming calls and directing them to the right person whilst dealing with any queries.
• Managing of the mail correspondence system by sorting and distributing mail appropriately.
• Handling of incoming email communication addressing the company.
• Managing any necessary preparation for meetings, including booking of board rooms.

• Provide logistical support for corporate events and executive meetings  

• Provide support in the area of office organisation and in administrative activities.
• Maintaining the filing system according to company procedures.
• Inputting of data.
• Any other administrative and clerical duties emanating from the role
• Any ad hoc duties to assist other Office staff
• Arrange and or book any couriers for execs/ heads or staff
• Ordering of office supplies or stationery
• Signing for documents or parcels at reception and distributing accordingly

• Responsible for timeous opening and closing of the Office
• Liaise with external vendors and service providers as required
• Ensure all H&S policies are adhered to within the office environment
• Travel and Accommodation coordination
• Any ad hod responsibilities as per operational requirements
  

Requirements:

• The ideal candidate must have a minimum of 1 years’ experience in administration, ideally in a similar role.
• Applicants must have excellent communication skills in both written and spoken English.
• Fluency in Maltese considered an asset.
• The ideal applicant must have good working knowledge of MS Office programs.
• Multitasking and prioritizing
• Problem solving / ability to work under pressure
• Attention to detail

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