Office Coordinator

Zola is seeking an Office Coordinator to oversee the daily operations of our NYC office by managing administrative tasks, supporting staff, and facilitating communication within the office. We are looking for a professional problem solver who has the know-how and experience to think on their feet and be self-sufficient, as well as the desire to cultivate a positive and productive work environment for all.  This role is required to be on-site in our NYC office 5 days/week (Monday - Friday).

Responsibilities:

• Act as the front desk receptionist; provide a friendly welcome to employees and guests; direct them to the appropriate person when needed.
• Maintain a clean and organized workspace including the upkeep of conference rooms, kitchens, common areas, etc. 
• Manage the facilities of our 40,000 sq ft office including maintaining contracts with service providers, scheduling repairs, etc.
• Act as the primary liaison with building management 
• Manage inventory and ordering of office supplies and snacks 
• Act as liaison between Zola and space occupants on the floor; providing office support and proactive communication on building related items
• Provide basic IT support for the office space; troubleshooting IT issues in the conference rooms by coordinating with the IT team, maintaining copy machines and printers
• Oversee large conference room bookings and coordinate setup and catering for large meetings
• Plan & execute office events, meetings, parties, etc. within set budgets; including annual all company meeting
• Distribute incoming mail and packages
• Assist with recognition efforts for current employees and other People related initiatives 

Who you are: 

• A professional problem solver; must know how to think on their feet and be self sufficient 
• Friendly and warm! 
• Proactive; excited to take the initiative to see what else needs to be done outside this job description and get it done to the highest quality possible
• Strong attention to detail 
• Flexible and willing to lend a hand wherever needed 
• Able to juggle multiple tasks priorities and personalities 
• Previous experience managing an office
• Tech-savvy 
• Excellent communication skills
• Extremely organized
• Optimistic attitude & inclusive nature 

Qualifications: 

• 2-4 years working experience in an office management position 
• Great with computers and administrative tasks 
• Experience with google calendars (scheduling and managing multiple calendars at once) 
• Excellent verbal and written communication skills 
• Experience working and communicating with c-suite executives
• Collaborative spirit willing to take on anything 

The salary range for this position is $50,000 - $60,000

ABOUT ZOLA

We're Zola, the wedding company that will do anything for love. We're reinventing the wedding planning and registry experience to make the happiest moment in our couples’ lives even happier. From engagement to wedding and decorating your first home, Zola is there, combining compassionate customer service with modern tools and technology… all in the service of love. 

We built our entire platform from the ground-up in 2013, and quickly became the fastest-growing wedding company in the country. Our team has deep experience creating award-winning online and mobile products that are helpful, intuitive, and simply magical. We’re proud to have investor partners including Female Founders Fund, Comcast Ventures, Goldman Sachs, Canvas Ventures, Thrive Capital and Lightspeed Venture Partners, among others. 

We are passionate about supporting all forms of love, and we’re proud of our thriving community of over 2 million couples. We strive to hire a team that is as beautifully diverse as the couples getting married today, and we encourage individuals from every race, gender identity, age, sexual orientation, ethnicity, marital status, religion and perspective to apply. Zola will always be a place where every employee, couple, wedding guest, wedding vendor, and partner will be respected and accepted and valued.  Come work with us!