Office Coordinator

Office Coordinator are responsible for the operation and maintenance of building systems and services. The Office Coordinator is responsible for the management of services and processes that support the core business of the organization. The FM also ensures that best practices are followed for maximum efficiency and that the most suitable working environment is attained for its employees and their activities.

Duties and Responsibilities

• Supports company operations by maintaining office systems and supervising staff
• Maintains office services by organizing office operations and procedures, preparing budgets controlling correspondence, reviewing, and approving supply requisitions, and assigning and monitoring cleaning functions.
• Maintains office efficiency by planning and implementing office layouts, and equipment procurement.
• Completes operational requirements by scheduling and assigning employees, and following up on work results.
• Maintains office staff job results by coaching, counseling, disciplining employees, and planning, monitoring, and appraising job results.
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.
• Control activities like parking space allocation, locker assignation, etc.
• Project manage, supervise, and coordinate the work of contractors
• Calculate and compare costs for required goods or services to achieve maximum value for money
• Check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies

• Bachelor’s degree, management, engineering, closely related field or equivalent in work experience
• English: Oral & Written – B2
• Spanish: Oral & Written - Advanced to Native
• Proficient in Microsoft Office (Excel, PowerPoint, Word, and Outlook)

Personal Competencies

• Interpersonal, relationship-building, and networking skills
• Procurement and negotiation skills
• The ability to multitask and prioritize your workload
• Confident decision-making
• Time management skills
• Project management skills
• The ability to draw information from various sources, including people
• Clear and concise writing skills and the ability to handle long and complex documents
• Teamwork skills and the ability to lead and motivate others
• General IT skills
• A practical, flexible and innovative approach to work.
• A full driving license may be required

• Private medical insurance plan
• Competitive Salary