Office Coordinator

Location

Scottsdale - 14648 N. Scottsdale Road, Suite 290

Business

At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind – creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community.
As part of Brookfield — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up.

If you're ready to be a part of our team, we encourage you to apply.

Job Description

Your Team

The Office Coordinator position is part time, working approximately three days/24 hours per week. 

The Office Coordinator will provide internal and external Team Members with an exceptional customer experience. Ensure our guests and callers will always receive a warm welcome and that their first impression of Brookfield Residential is exceptional. Oversee the maintenance of the office and respond to Team Member’s requests in a professional manner. Implement office polices by establishing standards and procedures, measuring results and making necessary adjustments. Completes operational requirements and following up on work results.

Your Key Deliverables

Office Management:

• As the liaison for Brookfield, maintain a high level of professionalism with all internal and external interactions.
• Manage the day-to-day operations of the Scottsdale office with limited supervision.
• Be available to assist all Team Members.
• Have a strong understanding of the departments and Team Members in order to effectively assist all Team Members.
• Act as the point of contact for all Scottsdale office-related services with the Landlord.
• Continue to improve Scottsdale office operations to produce efficient processes.
• Order supplies for the Scottsdale office and field offices including, but not limited to postage, office supplies, PPE, stationary, food and drink on an ongoing basis. 
• Manage the maintenance of Scottsdale office and Field Offices.
• Coordinate office space and Team Member space as needed.
• Coordinate office design enhancements or construction as needed.

Office Responsibilities:

• Fulfill receptionist responsibilities in the Scottsdale office, which include answering the phone and greeting visitors.

• Maintain office appearance, including but not limited to:
  • Restock and refill the Scottsdale office and field offices supplies on an as needed basis.
  • Wipe down counters in the Scottsdale office kitchen and conference room tables as needed.
  • Keep the Scottsdale office free of clutter.
  • Periodically clean out and clean the Scottsdale office refrigerators.
  • Manage the upkeep and maintenance of the Scottsdale and field offices machines as needed (copiers, plotters, coffee machines, water machines, ice machine and dishwashers).
• Manage all incoming and outgoing mail for the Scottsdale office.
  • Incoming Mail: Open, sort and distribute each day.
  • Outgoing Mail: Stamp mail, drop off FedEx and UPS daily and assist team members with overnight parcels.
  • Courier deliveries.

Administrative Support:

• Process office invoices/ensure proper coding and billing accuracy.
• Schedule and organize meetings, appointments, reservations and travel plans for executives.
• Perform other clerical duties and support for other positions as may be needed.
• Assist with the processing and storage of project documents.
• Submit and audit check requests as needed.
• Coordinate team meetings.
• Participate in various office initiatives and committees.

Event Planning:

• Assist with coordinating all company outings, dinners, and meetings.
• Facilitate and oversee event planning of team days throughout the year, including confirming dates, working with vendors and coordinating the day-of logistics.
• Coordinate birthday celebrations for all Scottsdale office team members.
• Act as the point of contact for organizing volunteer events.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience preferred
• Notary license or willingness to obtain
• Must have excellent communication skills and be able to work efficiently within a team environment
• Must be responsible, well organized and have a high attention to detail
• Ability to work under limited supervision
• Ability to manage competing priorities
• Ability to explain Brookfield practices and procedures to external clients
• Strong ability to communicate with senior level contacts both internally and externally
• Ability to anticipate the preferred approach of the executives and be able to execute accordingly
• Strong knowledge of computers and relevant software applications; Microsoft Suite including Teams
• Knowledge of administrative and clerical procedures
• Knowledge of customer service principles and practices
• Ability to take ownership and accountability
• Strong work ethic
• Self-starter
• Advocate of the Brookfield Brand
• This position is located in the Scottsdale AZ office

Your Opportunity - US

We are proud to offer our employees what they value most:

• Competitive compensation
• Career development programs
• Charitable donation matching
• A culture based on our values of Passion, Integrity and Community

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Brookfield Residentialparticipates in the E-Verify process to confirm the eligibility of candidates to work in the United States.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.