Office Coordinator

WHAT YOU’LL DO

• Order and restock supplies as needed to ensure the office is well-equipped.
• Arrange furniture and set up meeting rooms for various company events and meetings.
• Manage office repairs and maintenance services by coordinating with external vendors.
• Oversee access control and surveillance systems to maintain office security.
• Support the organization of office events and activities to foster a positive work environment.
• Distribute incoming mail to the appropriate recipients.
• Assist with onboarding tasks for new hires, including preparing workstations and welcome materials.
• Perform light administrative tasks as needed.
• Ensure the office premises are clean, safe, and well-maintained through daily checks.
• Support People Team with tasks such as maintaining employee records, scheduling interviews, and coordinating training sessions.
• Help organize employee engagement activities and support initiatives that promote a positive company culture.
• This position requires being physically present in the office.

QUALIFICATIONS YOU NEED TO SUCCEED

• High school diploma or equivalent; some college coursework preferred.
• Strong organizational skills and attention to detail.
• Ability to lift and move office equipment and supplies as required.
• Basic proficiency with Microsoft Office applications.
• Excellent communication and interpersonal skills.
• Self-motivated and able to work independently.
• Ability to respond to changing priorities.
• Strong diligence, dependability, and follow-through.

NICE TO HAVE

• Familiarity with bswift systems.
• Experience in managing office facilities.
• Previous experience in a receptionist role.

YOU WILL LOVE

• Being a part of a vibrant and dynamic work culture.
• Engaging in a fun and lively work atmosphere.
• Embracing higher standards and accountability.
• Seeing success in a fast-paced, high-growth environment.
• Contributing to the success and satisfaction of millions of end users.
• Leading and adapting to change within the organization.

Standard working hours are 8:00am-4:30pm CST

In the spirit of pay transparency, we are excited to share the base salary range for this position is $18-$23/hour, exclusive of fringe benefits or potential bonuses.  If you are hired at bswift, your final base salary compensation will be determined based on factors such as geographic location, skills, education, and/or experience. In addition to those factors – we believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned above is the full base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future & continued salary growth.