Office Coordinator

Posted Yesterday
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Austin, TX, USA
In-Office
20-20 Hourly
Entry level
Retail
The Role
Provides administrative and operational support for a fashion sales office. Responsibilities include order entry, payment processing, shipment receiving, garment preparation, returns and alterations coordination, phone and email management, bank deposits, errands, client deliveries, and follow-up communications. The role requires strong organization, multitasking, Microsoft Office and Google Docs proficiency, social media experience, physical ability to lift up to 30 pounds, and a valid driver's license in most locations.
Summary Generated by Built In
At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.
 
We currently have a full-time opening in our Austin, TX. Our position is for 35 hours per week at $20.00 per hour with benefits. We offer a generous PTO plan, paid holidays, and a 401(k) plan. Regular onsite attendance required.
 
 
RESPONSIBILITIES
Order Entry
Entering Order Tickets, Customer Order Forms, and customer payments daily 
 
Receiving & Shipping
Unpacking received shipments daily 
Prepping and steaming (if necessary) garments for delivery; placing on proper Sales Professionals rack
Processing returns, remakes and alterations
Prepares all clothing for delivery by sales professional
Picks up and delivers client items as needed
 
Alterations 
Entering all alteration instructions into the proprietary system
Delivering/picking up garments to/from outside (contract) tailors 
Compiling Alteration Expense Summary for in-house tailors and sending to Accounting
 
Telephones/E-Mail/Mail
Answering incoming phone calls and giving messages to Sales Professional
Checking store e-mail daily and giving all information to the proper person(s) 
Bank Deposits/Errands
Makes follow-up calls to factories, customers, and corporate office
Performing other duties as assigned.
 
REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Experience with social media platforms for marketing and research purposes
Extensive knowledge of computer, Microsoft Office software and Google Docs
Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines
Strong organizational skills
Ability to bend and lift up to 30 lbs.
Valid Driver’s License (Exception: larger metropolitan areas)

Skills Required

  • Experience with social media platforms for marketing and research purposes
  • Extensive knowledge of computers, Microsoft Office software, and Google Docs
  • Ability to multitask in a fast-paced environment, prioritize multiple projects, and consistently meet deadlines
  • Strong organizational skills
  • Ability to bend and lift up to 30 pounds
  • Valid driver's license, except in larger metropolitan areas

Tom James Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Tom James and has not been reviewed or approved by Tom James.

  • Retirement Support — Programs include a 401(k), profit sharing, and employee ownership that emphasize long-term wealth building. These elements are presented as meaningful advantages for tenured employees.
  • Healthcare Strength — The package spans major medical, dental, vision, life insurance, and both short- and long-term disability. Coverage breadth is positioned to provide peace of mind for individuals and families.
  • Leave & Time Off Breadth — PTO is characterized as generous and a strong component of the package. Time-off allowances complement the broader benefits suite.

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The Company
HQ: Franklin, TN
1,259 Employees
Year Founded: 1966

What We Do

Tom James is the world’s largest manufacturer and retailer of custom clothing and the engine behind some of the world’s most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers—meaning we control the entire manufacturing process ‘from sheep to suit’—we offer unparalleled value to those with an eye for quality. Our service model is based on a simple mantra: “We come to you with fine clothing.” Our clients never wait in line, fight for parking, or covet a garment that doesn’t come in their size. Our clients never settle, because we leverage the support of Tom James’ vertically integrated resources, nearly unlimited fabric and styling choices, plus, the technology of the digital age to offer our clients the individualized wardrobe service they prefer. The efficiency and value of our business model allows us to span all price points, from $800, entry level fully custom suits to the most coveted, 100% handmade garments in the industry: Oxxford Clothes, based in Chicago, using Holland and Sherry cloth. The Tom James Company operates offices in 37 states, the United Kingdom, France, Holland, Germany, Australia & Canada. If you would like to learn more about our service and products, get in touch or visit our website at www.tomjames.com

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