Office Coordinator

Office Coordinator

Raleigh NC- Office

EGNYTE YOUR CAREER. SPARK YOUR PASSION.

Egnyte is a place where we spark opportunities for amazing people. We believe that every role has a great impact, and every Egnyter should be respected. When joining Egnyte, you’re not just landing a new career, you become part of a team of Egnyters that are doers, thinkers, and collaborators who embrace and live by our values:

• Invested Relationships
• Fiscal Prudence
• Candid Conversations

ABOUT EGNYTE

Egnyte is the secure multi-cloud platform for content security and governance that enables organizations to better protect and collaborate on their most valuable content. Established in 2008, Egnyte has democratized cloud content security for more than 22,000 organizations, helping customers improve data security, maintain compliance, prevent and detect ransomware threats, and boost employee productivity on any app, any cloud, anywhere. For more information, visit www.egnyte.com.

This is a part-time hands-on Office Coordinator role supporting Egnyte's technology organization in Raleigh NC.

You will work closely with the Employee Experience team and the Egnyte employees that report to the Raleigh office, and our global HR team to help build a high-performing organization where people can do their best work. You will bring our people strategy to life locally, balancing business needs with great employee experience.

WHAT YOU’LL DO:

• This is a four days a week, 9:30am–3:30pm in-office role with a 30-minute lunch break 
• This job has three major parts: office coordination, employee engagement support, and facilities assistance 
• Be the "face of the workplace experience team and the company" for employees and visitors as they come to the office 
• Create a lively, welcoming, and exciting office environment 
• Get to know the employees and be their go-to contact for all things workplace related 
• Support the planning and execution of office events — must be able to help set the tone and create the energy 
• Assist in managing the facilities to help ensure a productive, safe, and inviting work environment 
• Support the primary contact for the office to all employees and property management; liaising with staff and vendors 
• Assist with general Slack communications, building notifications, and office mailing list administration 
• Supports all aspects of the office and employee workplace experience 
• Support in shipping and receiving 
• Help track invoices and expenses in Coupa, along with supporting the overall office budget 
• Order and stock office and snack/drink supplies 
• Keep the entire office stocked, organized, and professional in appearance 
• Answer emails, route inquiries, and handle the mail 
• Assist in onboarding and offboarding process of employees 
• Occasionally support the HR team with tasks 
• Partner with IT, Workplace Experience, and HR globally on policies and procedures 
• Helping with social media posts 2 hours a week 
• Additional tasks assigned on an as needed basis 
• Travel expectations
• Workplace Expectations on-site

YOUR QUALIFICATIONS:

• Exceptional interpersonal skills and a positive demeanor 

• Energetic and able to "get the work party started" 

• Solid critical thinking skills and troubleshooting ability 

• Motivated with the ability to work under limited direct supervision 

• Ability to represent HR and Workplace Experience professionally at all times 

• Experience with standard business suite tools, such as Word, Excel, PowerPoint, Google Suite, weekly Slack NYCU creation  

• Excellent verbal and written communications skills are a must 

• Ability to multitask 

• Responsible, accountable, dependable, and thorough 

• Creative, resourceful, and willing to try new ideas 

• Ability to sit or stand for prolonged periods of time throughout the workday 

• Must be able to lift, carry, push, or pull up to 25 pounds 

• Highly organized with a strong attention to detail 

• The candidate selected for this role must be very comfortable with constant change, while embracing occasional fast paced environment and responsibilities  

• Previous experience with supporting employee experience and engagement is preferred; preference to someone who has worked at IT companies in the past 

• Previous experience as a Workplace/Office Coordinator preferred 

COMPENSATION:

• Our compensation reflects the cost of labor across multiple U.S. geographic locations and pay varies based on defined markets. The standard base pay range for this position across the U.S. is $25.00 per hour. Pay varies by work location and may also be dependent on job-related skills, knowledge, and/or experience. During the interview and/or hiring process, your recruiter can share more information about the compensation package specific to the role and job location.

BENEFITS:

• Competitive hourly rate  

• Gym reimbursement  

• Wellbeing programs to help you feel healthy and balanced  

• Free personal Egnyte account for life 

Equal Employment Opportunity
Egnyte, Inc. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Egnyte, Inc.'s management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

At Egnyte, we embrace our unique differences and thrive on the individuality of our employees, our products, our customers, our investors, and our communities. Our global Egnyte Employee Communities (EECs) support representation and foster connectedness across our varied workplace. Egnyters are encouraged to bring their whole selves to work and to appreciate the many differences that collectively make Egnyte a higher-performing company and a great place to be.

Any employees with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of [email protected]. Egnyte, Inc. will not allow any form of retaliation against employees who raise issues of equal employment opportunity. If employees feel they have been subjected to any such retaliation, they should contact [email protected]. To ensure the workplace is free of artificial barriers, violation of this policy including any improper retaliatory conduct will lead to discipline, up to and including discharge. All employees must cooperate with all investigations conducted pursuant to this policy.

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