Are you looking for more than just a job?
Matthews International!
A company with over 175 years of success and stability. As a global leader in memorialization, we take pride in our craftsmanship and commitment to quality — and it all starts with our people.
The Office Administrator manages a variety of general office activities as needed.
WHY YOU'LL LOVE WORKING HERE!
- Job Stability: We’ve been around for 175 years — and we’re still growing.
- Career Growth: We believe in promoting from within.
- Respectful Culture: You’re not just a number — you're part of the team.
- Medical, Dental & Vision: Enjoy peace of mind with our comprehensive benefits package, including an employer HSA (Health Savings Account) contribution.
- Earned Time Off: Recharge and rejuvenate with earned time off to spend on your terms.
- Paid Holidays: Celebrate special moments and create lasting memories with paid holidays.
- Financial Perks: 401(k) program with company match as well as an Employee Stock Purchase Program.
- Education Perks: We believe in your continued growth and offer educational assistance to support your professional development.
- Dependent Scholarship Opportunities: We care about your family's future, which is why we provide opportunities for your dependents to pursue their educational dreams.
JOB RESPONSIBILITIES
- Acts as a receptionist by answering incoming phone calls and transferring or relaying messages.
- Assists with filing and various clerical functions around the office.
- Supervises the maintenance of office equipment and reorder of office supplies when needed.
- Composes and distributes general office memos and correspondence; Prepares, manages, and disburses office forms.
- Assists with accounts receivable and payable duties such as billing, collections, disbursements, expenses, and account reconciliations.
- Aids in the managing of company travel arrangements as needed.
- Additional duties as assigned.
- Associate’s Degree in Secretarial Science or related field
- Bachelor’s Degree preferred.
- 2+ years of previous administrative or office experience; or equivalent combination of education and experience.
- Occasional travel either locally, nationally, and/or internationally may be required.
- Basic degree of proficiency in MS Office Suite, Outlook & Internet applications.
- Basic analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills.
- Basic verbal and written communication skills (including analysis, interpretation, & reasoning).
- Basic understanding and application of mathematical concepts.
- Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.
- Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
- Ability to work with and influence peers and management.
- Self-motivated with critical attention to detail, deadlines and reporting.
- Ability to work overtime as necessary.
PHYSICAL ASPECTS/WORK ENVIRONMENT:
- Regularly required to stand; walk; sit; and talk, hear and see.
- Regularly/Occasionally lift and/or move up to 10 pounds.
*Reasonable accommodations may be made to enable individuals to perform the essential functions.
Skills Required
- Associate's degree in Secretarial Science or a related field
- Bachelor's degree
- At least 2 years of administrative or office experience, or an equivalent combination of education and experience
- Basic proficiency in Microsoft Office Suite, Outlook, and internet applications
- Basic analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management, and planning skills
- Basic verbal and written communication skills
- Basic understanding of mathematical concepts
- Ability to develop collaborative relationships with internal and external stakeholders
- Ability to work independently and in a fast-paced, deadline-oriented team environment
- Ability to work overtime as necessary
What We Do
At Matthews International, we believe in a world of inspired possibilities. We believe that taking pride in our past inspires growth for the future. And that we all have a responsibility to explore new ways of thinking, working and advancing our craft. Globally headquartered in Pittsburgh, Pennsylvania, Matthews International is home to a global network of employees operating in three distinct industries—SGK Brand Solutions, Memorialization and Industrial Technologies. We care deeply about what they do each day—because when we’re inspired, we can inspire others. We can make difference that goes beyond expectations—for our clients, our community and our company. Our dedication, drive and determination empower creativity and give us strength to transform inspired possibilities into inspiring realities. This is strengthened by our values which are fundamental to our business and guide how we work—to demonstrate integrity, cultivate employees, be our best, innovate and live the Matthews spirit.
