Job Summary: We're looking for an Office Coordinator to join our Midwest team in Chicago. This person would need to be in our Chicago office two-three days per week (flexible on which days). To be successful in this role you must be well-organized, highly self-motivated, comfortable taking initiative, and excited to juggle multiple tasks at once. You also love working in a fast-paced environment, have strong communication and problem-solving skills, and a proven ability to seamlessly manage shifting priorities.
Top priorities will include managing office and team expenses, submitting invoices for office services, keeping our office well stocked with healthy snacks and supplies, planning office events, and ensuring a tidy and creative workspace. The ideal candidate thrives when tackling new challenges and wearing multiple hats and is energized by the prospect of growing a career with many possibilities.
- The day-to-day: Everything from new-hire onboarding support to helping to maintain a fun and vibrant office culture. Our days are dynamic and always changing, but you can expect job duties including: expenses, in-office meeting coordination, client interactions, setting up office lunch orders, maintaining supplies and snacks, and implementing ideas you might have to infuse fun into the day for the office.
- Our ideal candidate: Experienced professional who is polished, adaptable, unflappable, and an ambassador for our agency. Sees around corners and solves problems before they even exist. Willing to roll up their sleeves. Energized by the day-to-day challenges of integrated marketing and public relations agency life, client service, and new business. Strong, professional, and friendly communicator.
- Manage monthly office expenses and submit expense report
- Keep our office stocked with healthy, fun snacks and drinks
- Coordinate in-office meetings, making sure that the room is immaculate, tech-ready, and an awesome experience for our team and clients
- Enter office, client, and influencer invoices and track payment schedules
- Manage freelancer contracts and invoices
- Plan monthly outings and summer/holiday parties
- Update OOO calendar for Chicago, Detroit, Madison offices
- Support our VP, Midwest Operations and Talent with onboarding new team members
- 5+ years of professional experience. Big plus if that experience has been in a busy marketing/advertising agency, public relations agency, or a client services business.
- Absolute trustworthiness and ability to maintain confidentiality across sensitive office/HR matters
- A self-starter who can assess situations, identify needs, problem-solve, rally people and processes, in a fast-paced agency setting
- Impeccable attention to detail
- Creative, critical thinking, and analytical skills
- Remarkable communication skills, including listening and outstanding verbal and written communications to staff and senior management
- Proven track record of ability to execute and get stuff done
Salary range is $50,000-$70,000. The salary will be commensurate with the selected candidate’s experience.
About FINN Partners:
Founded in 2011 on the core principles of innovation and collaborative partnership, FINN Partners has grown from about $24 million in fees to nearly $200 million in fees over ten years, becoming one of the fastest growing independent public relations agencies in the world. The full-service marketing and communications company’s record setting pace is a result of organic growth and integrating new companies and new people into the FINN world through a common philosophy.
With more than 1,300 professionals across 35 offices, FINN provides clients with global access and capabilities in the Americas, Europe and Asia.
FINN Partners clients are also supported through longstanding partner agencies and its membership in the PROI network of leading agencies around the world. Headquartered in New York, FINN has offices in: Abu Dhabi, Atlanta, Bangalore, Bangkok, Beijing, Boston, Chicago, Delhi, Denver, Detroit, Dublin, Fort Lauderdale, Frankfurt, Hong Kong, Honolulu, Jerusalem, Kuala Lumpur, London, Los Angeles, Madison, Manila, Mumbai, Munich, Nashville, Orange County, Paris, Portland, San Diego, San Francisco, Seattle, Shanghai, Singapore, Washington D.C. and Yangon.
#LI-LG1 #LG-HYBRID
Skills Required
- 5+ years of professional experience
- Experience in a marketing/advertising, public relations, or client services agency
- Ability to be in Chicago office two to three days per week (hybrid)
- Absolute trustworthiness and ability to maintain confidentiality with sensitive HR/office matters
- Self-starter who can assess situations, identify needs, and problem-solve in a fast-paced agency setting
- Impeccable attention to detail
- Creative, critical thinking, and analytical skills
- Remarkable verbal and written communication skills with staff and senior management
- Proven track record of executing tasks and delivering results
Finn Partners Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Finn Partners and has not been reviewed or approved by Finn Partners.
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Healthcare Strength — Healthcare coverage includes comprehensive medical, dental, and vision plans with employer-paid base employee coverage, plus HSA/FSA options and mental health resources. Wellness support such as an annual subsidy and access to counseling and virtual therapy reinforces breadth of care.
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Leave & Time Off Breadth — Time off encompasses vacation/PTO, numerous paid holidays, sick and personal days, monthly half-days, Summer Days, and a paid Winter Break. Additional paid time for volunteering and Election Day supports balance and community involvement.
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Retirement Support — A 401(k) with company matching (100% up to 3% plus 50% on the next 2%) is available after six months. The match structure and eligibility timeline provide tangible support for retirement savings.
Finn Partners Insights
What We Do
1400+ People. 3 Continents. 33 Offices. We are a global integrated marketing agency transforming and inspiring the world of communications every day. A LETTER FROM PETER FINN: DECEMBER 2011. FINN PARTNERS WAS BORN. After 11 years serving as co-CEO of an historic agency that carried my father’s name— and mine!—and after 30+ years of working at the firm, I wanted to build something different, bold, meaningful and amazing for clients, our colleagues and the community. "Amazing" was, and is, for me an important word. I imagined we could be "amazing" every day, knowing this is a goal not always achieved but always pursued. A place where talented people could gather and do big things for clients as well as make a difference to the communities important to us. WE LAUNCHED WITH A GROUP WHO SHARED A VISION. This was to be a "new" agency model, driven by a collaborative spirit. We asked, "Can we bind our 60-year legacy to the energy and speed of today’s hi-tech world?" We had $24 million in fees at our founding. Today, we have more than $85 million in fees, over 700 colleagues and 18 offices across three continents. Our Founding Managing Partners, highly respected colleagues who took the leap with me from our former agency, have been joined by the principals of other great agencies that became Finn Partner companies. So many other talented individuals are with us, too, intrigued by the idea of doing amazing things in an amazing workplace community. WE’VE MADE OUR MARK QUICKLY. Finn Partners has been named “Best New Agency,” “Best PR Agency to Work for in North America” and“Best Mid-Sized Agency of the Year” three times. Now, we’re one of the world’s largest agencies. WE ARE A YOUNG AGENCY. We share the genes of a respected agency that pioneered today’s integrated communications. But we are not them. We are unique. We are ourselves. We are focused on the future, building that future during each amazing day.
