(Portland, Full-time, On-Site)
Fisher Phillips, a premier international labor and employment law firm, is seeking an Office Coordinator to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.
Position Summary
The Office Coordinator manages the office to ensure it aligns with the business objectives of the firm. This position works collaboratively with others in a team-oriented environment.
Primary Responsibilities
- Serve as the onsite liaison between the firm and building management, handling all requests for maintenance and other tasks as needed.
- Oversee the dynamic seating process using OfficeSpace software and ensure reserved offices are ready each day for occupation.
- Sort, log, process and deliver incoming mail and packages.
- Handle distribution of intra-office mail.
- Process outgoing mail, including FedEx and UPS.
- Assist in setup of offices and work areas for all employees.
- Oversee reservations system for conference rooms including setup and breakdown for meetings.
- Order, maintain and distribute inventory of all office supplies and kitchen supplies.
- Regularly assist with maintaining a clean and organized office including conference rooms, kitchens, copy rooms and dynamic seating offices.
- Greet clients and visitors.
- Display good judgment in handling confidential information.
- Portray a professional image through appropriate grooming and business attire.
- Properly prioritizes work assignments and handle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seek assistance when needed.
- Offer assistance to others when needed.
- Perform other tasks as assigned
Personal Attributes
- Possess a strong understanding and abide by the policies and procedures of the firm
- Maintain an exceptional customer service attitude and demeanor at all times
- Be flexible and willing to pitch in wherever needed
- Take ownership and get the job done with minimal supervision
- Demonstrate a positive attitude and an approachable demeanor
- Adapt well to fluctuations in workload and changes in responsibilities
- Contribute to an atmosphere of teamwork and congeniality
- Keep appropriate people informed of the status of projects and deadlines
Skills and Abilities
- Attendance & Punctuality: Expected to be reliable, punctual and in the office each workday. Arrive at meetings and appointments on time and ensure work responsibilities are covered when absent.
- Communication: Possess excellent verbal and written communication skills
- Customer Service: Respond promptly to requests for service and assistance
- Dependability: Follow instructions, complete tasks timely, commit to the hours necessary to complete assignments and be able to work independently
- Professionalism: Approach others in a tactful manner, treat others with respect and react well under pressure
- Teamwork: Contribute to building a positive team spirit and support everyone’s efforts to succeed
- Technical Skills: Possess strong PC skills, ability to use phone system, voicemail system, copier, scanner, and printer, including software knowledge of Microsoft Office, document management systems and scanning functions.
- Must be physically able to lift boxes and packages up to 30 pounds
The hourly rate range for this position is $31.73 - $34.61. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.
Why Join Us
At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.
We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.
Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.
Equal Opportunity Employer
Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.
The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.
Skills Required
- Reliable attendance and punctuality, in-office each workday
- Excellent verbal and written communication skills
- Strong customer service orientation and responsiveness
- Ability to follow instructions, complete tasks timely, and work independently
- Professional demeanor and ability to handle pressure tactfully
- Teamwork and ability to support colleagues
- Technical skills: strong PC skills; use phone/voicemail systems, copier, scanner, printer; Microsoft Office; document management and scanning functions
- Ability to lift boxes and packages up to 30 pounds
- Maintain confidentiality and exercise good judgment with sensitive information
- Understand and abide by firm policies and procedures
What We Do
The attorneys at Fisher Phillips are committed to providing value to our clients. We do one thing - represent employers in labor and employment matters. Our clients know their legal problems will be treated as business problems and that we strive to help them avoid legal problems. We believe the lawsuit that’s never filed is a better win for a client than a costly defense verdict. Although skilled and tenacious advocates, our attorneys recognize that the most aggressive and expensive approach may not always be the best solution to a client's problem. We seek to identify the client's primary business objective, design a solution to fit the objective, and implement that solution in the most efficient manner possible. By performing compliance audits, providing the right policies, procedures and training, and offering thoughtful advice and counsel, we assist clients in preventing employee claims and lawsuits, government investigations, and union organizing activity. We’re in the client service business and know that many labor and employment problems arise without much warning and require an immediate response. We meet deadlines and provide plenty of advance time where client review of documents is needed. And we communicate with our clients in plain English. Founded in Atlanta, we're national with 37 offices and more than 500 attorneys. Our attorneys practice before state and federal courts and administrative agencies in virtually every state.
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