Office Coordinator - WVU Innovation Corporation

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Administrative responsibility and oversight to the Allied Health Solutions office. Independently performs a wide range of administrative duties, support, communication, and coordination of projects and special events. Manages all news media relations for Allied Health Solutions and its subsidiaries. Plans and executes media campaigns, responds to media crises, maintains the flow of information to the public through the news media, and serves as the spokesperson for the organization.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High School Diploma or Equivalent AND Six years of high-level administrative experience.

OR

2. Associate’s Degree AND Four years of high-level administrative experience. 

OR

3. Bachelor’s Degree AND Two years of high-level administrative experience.

EXPERIENCE:

1. Prior experience working independently with minimal supervision. Proven ability to make independent decisions using discretion and judgment with respect to matters of important significance.

PREFERRED QUALIFICATIONS:

EXPERIENCE:

1. Experience in health care preferred. 

2. Experience in executive office setting.

3. Supervisory experience preferred. 

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Provides supervisory oversight for the administrative support team for Allied Health Solutions office, including coordinating schedules, time off, and assignment of duties.  Responsible for training, onboarding, and mentoring administrative staff.

2. Leads, coordinates, and has direct responsibility for a wide variety of special projects on behalf of the President for Allied Health Solutions.

3. Assist the Allied Health Solutions Executive Leadership team in the day –to- day operations of the administrative suite with the ability to suggest methods and procedures to improve departmental administrative operations.

4. Provide high level clerical support, organization, time and task management for the Executive Leadership of Allied, including all internal and external correspondence for Executive Leadership of Allied Health Solutions. 

5. Serves as the primary contact for Allied’s Administration suite for vendors, community leaders, and other external contacts. 

6. Serve as the liaison for special events, coordinate and facilitate special events including dinners, retreats, seminars, philanthropic, and charitable events for Allied Health Solution’s Administration.   

7. Assist in the development of events and project proposals and budgets, providing leadership with project plan progression.

8. Assist with maintenance of professional development, including expense reports and corporate purchase card reconciliation.

9. Drafts, proofreads, prepares, organizes, and coordinates the preparation of correspondence, complex itineraries, publications, data, and materials for emails, newsletters, presentations and reports.

10. Serves as day-to-day point of contact for media.

11. Oversees the gathering of information for news releases; writes news releases; edits releases written by others; schedules distribution of news releases; keeps records of distribution.

12. Evaluates healthcare accomplishments for potential news value, prioritizes, and decides which should be promoted to media.

13. Oversees the gathering of information for news releases; writes news releases; edits releases written by others; schedules distribution of news releases; keeps records of distribution.

14. Consults with leadership and provide advice on media relations

15. Develops story ideas for news media.

16. Creates other written content on a wide variety of subjects for web sites, publications, internal and external communications.

17. Produces educational and promotional videos, postings, and news releases.

18. Participates in/on a variety of meetings, committees, task forces, and/or related groups. 

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

2. Ability to sit for long periods of time

3. Ability to lift, push or pull 10-15 pounds.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

1. The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

2. Working conditions are based on a normal office environment.

SKILLS AND ABILITIES:

1. Demonstrated proficiency in Microsoft Office software (including but not limited to Outlook, Word, Excel, PowerPoint).

2. Ability to maintain confidentiality: Due to the wide range of individuals with whom the person in this position is interacting, failure to handle these contacts correctly and diplomatically could have adverse effects on the System. Release of incorrect or confidential information could have serious legal repercussions.

3. Must demonstrate excellent interpersonal and communication skills, both in writing and orally.

Additional Job Description:

In Office M-F @Innovation Corporation building in Morgantown, WV

- Will assist with annual budgets, tracking, coordination of building tours for external parties, calendar and schedule maintenance, etc.
 

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

606 WVUIC Facilities Engineering

Address:

781 Chestnut Ridge Road

Morgantown

West Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.