Jobs at WVU Medicine

Provides administrative and office support for departments and leadership. Responsibilities include coordinating correspondence, reconciling budgets, processing invoices and purchase orders, maintaining policies and office supplies, scheduling meetings and travel, supporting payroll and leave reporting, managing calendars, and assisting employees with forms and updates. Requires strong attention to detail, accurate recordkeeping, communication skills, typing proficiency, and Microsoft Office knowledge.

Provides administrative and office support for the pediatrics department and leadership. Responsibilities include correspondence, budget reconciliation, invoices, purchase orders, policy updates, employee forms, visitor and phone screening, office supply inventory, meeting and calendar coordination, payroll and leave reporting, and travel arrangements. Requires accurate communication, organization, typing, Microsoft Office proficiency, and the ability to maintain confidential administrative records in a standard office environment.

Provides administrative and office support for the Pediatrics department and its leadership. Duties include correspondence, budget reconciliation, invoices, purchase orders, policies, employee forms, phone and visitor screening, office supply inventory, meeting and calendar coordination, payroll and leave reporting, and travel arrangements. Requires accurate communication, organization, typing proficiency, and familiarity with Microsoft Office and Excel.

Provides confidential administrative and secretarial support to executive leadership. Responsibilities include calendar management, travel and lodging arrangements, correspondence and report preparation, transcription, meeting-minute recording, telephone support, and compiling information for executive meetings. Requires strong communication, writing, organizational, computer, and transcription skills, along with discretion, independent judgment, and attention to detail in a standard office environment.

Provides administrative and clerical support to pediatric department leadership and faculty. Manages calendars, meetings, agendas, minutes, correspondence, travel, events, office supplies, payroll and time-entry processes. Coordinates projects, conferences, employee orientation, onboarding, and communications with executives and external officials. Maintains confidentiality, supports administrative units, and mentors junior staff while using Microsoft Office tools.

Provides administrative and clerical support to pediatric department leadership and faculty. Responsibilities include calendar and meeting coordination, correspondence, phone and visitor screening, travel arrangements, inventory, payroll and time-entry support, event and conference coordination, employee orientation, project assistance, and communication with executives and external officials. Maintains confidentiality, exercises independent judgment, and supports onboarding and mentoring of administrative staff in a healthcare office environment.

Supervises nurses, surgical technicians, and allied health professionals in a strategic staffing program. Manages assignments, scheduling, timekeeping, payroll, reimbursements, onboarding, employee relations, compliance paperwork, performance reviews, reporting, recognition, and workforce development. Partners with recruiters, HR, clinical educators, and hospital departments while resolving employee needs, staffing issues, and operational concerns.

Manages full-cycle, high-volume recruitment for healthcare staff, including sourcing, screening, interviewing, candidate coordination, hiring processes, recruitment planning, career events, reporting, and compensation recommendations. Partners with managers, HR teams, educational institutions, and hospital stakeholders to build candidate pipelines, support compliant hiring, and improve the candidate experience.

Performs accounting and financial functions supporting healthcare departments and budgeting. Responsibilities include general ledger maintenance, reconciliations, month-end variance analysis, billing and accounts receivable analysis, financial reporting, internal controls, audits, budgeting, and productivity analysis. Oversees and develops accounting staff, coordinates financial processes, trains personnel, and prepares analytical documentation for managers and directors.

Coordinates strategic healthcare programs and special projects for neuroscience and hospital leadership. Provides executive administrative support, manages schedules and communications, develops program plans, tracks project status, prepares reports and materials, coordinates events and travel, supports governmental affairs, facilitates training, and oversees program staff assignments.

Supports HR operations including unemployment claims, employee and leader orientations, compliance activities, employee inquiries, performance management, employee records, reporting, training, and engagement initiatives. Coordinates meetings, schedules, attendance tracking, supplies, invoices, time administration, and credit card reconciliation. Assists with employee relations, investigations, HR system initiatives, special projects, and maintaining compliance with labor laws and organizational policies.

Provides Tier 1 and basic Tier 2 technical support for networks, servers, applications, PCs, telecommunications, security appliances, and healthcare systems. Installs and maintains infrastructure equipment, troubleshoots user and application issues, manages access, supports vulnerability testing and disaster recovery, maintains inventory, documents incidents, and coordinates with higher-tier engineers. Requires onsite support at affiliated facilities, participation in projects and on-call duties, and adherence to change, incident, and problem management procedures.

Supports HR department processes including unemployment claims, employee orientations, training coordination, employee relations inquiries, compliance activities, performance management, employee records, HR reporting, and engagement initiatives. Handles administrative responsibilities such as scheduling, time administration, supply ordering, credit card reconciliation, and invoice processing. Requires strong organization, communication, analytical, problem-solving, confidentiality, and Microsoft Office skills.

Provides administrative and litigation support to legal counsel, including calendar and travel coordination, document preparation and filing, case file and discovery organization, legal records searches, database maintenance, and communication with internal departments. The role also tracks litigation materials, supports other legal staff, creates reference tools, and trains personnel on litigation databases in an onsite, deadline-driven environment.

Performs accounting and financial analysis supporting WVU Medicine’s budgeting and departmental operations. Responsibilities include budget data entry and documentation, reconciliations, billing, accounts receivable analysis, month-end accounting, productivity reporting, financial process improvement, and quality assurance support. The role requires accurate financial reporting, strong Excel and database skills, and collaboration with department leaders in an office environment.

Provides confidential administrative and secretarial support to executive leadership. Responsibilities include managing calendars, arranging travel and lodging, preparing correspondence and reports, composing documents, recording meeting minutes, answering calls, and preparing meeting information. Requires strong communication, writing, organizational, transcription, computer, judgment, and confidentiality skills in a hospital office environment.

Provides employee and labor relations support across hospital departments. Develops and maintains HR policies, programs, training, and employee handbooks; advises management on workplace issues, discipline, grievances, arbitrations, collective bargaining agreements, and legal compliance. Investigates harassment, working conditions, appeals, and employee concerns while supporting nondiscriminatory practices and positive workplace relationships. Requires strong communication, confidentiality, organization, analytical, and problem-solving skills.

Provides high-level administrative support to the WVUHS Enterprise Pharmacy leadership team. Coordinates schedules, meetings, special events, communications, projects, reports, correspondence, office operations, vendor contacts, expense reconciliation, and staff onboarding. Develops communication plans, prepares publications and promotional materials, supports news releases and newsletters, and assists with project schedules, budgets, and status reporting. Requires strong Microsoft Office proficiency, confidentiality, organization, and written and verbal communication skills.

Supports government relations initiatives by planning, coordinating, and overseeing organizational projects. Responsibilities include developing schedules and work plans, managing scope, risks, resources, costs, vendors, invoices, communications, documentation, and change control. The role collaborates with leadership, Legal, Marketing, hospitals, and other departments; ensures regulatory compliance; facilitates stakeholder decisions; supports process improvement and training; and leads project teams on mid-to-low-risk initiatives.

Provides high-level administrative and executive support to a department chair, including calendar and meeting management, correspondence, records, travel arrangements, reports, confidential information handling, and special project coordination. Screens requests, tracks priorities and deadlines, prepares meeting materials and minutes, researches information, and supports executive communications and office procedures.