Description
The Places Team at Cloudflare is looking for a proactive and enthusiastic Office Coordinator to support and elevate the day-to-day operations of our growing Munich office. In this role, you'll be the first point of contact for employees, guests, and vendors - ensuring a welcoming, well-organized, and high-functioning workspace that reflects our culture and values.
You'll partner with teams across the region, support local events and programs, and help drive smooth daily operations with a hospitality mindset and strong attention to detail. This role is ideal for someone who thrives in fast-paced environments, loves solving problems, and takes pride in creating great experiences.
This role reports to the Regional Workplace Operations Manager
Responsibilities
- Be the face of the office, warmly greet employees, visitors, candidates, and vendors
- Liaise with the Coworking Community team to enhance the office experience, and improve processes. Eg. Maximizing space, support with team onsites/events, occupancy tracking, reporting maintenance/facilities issues, etc.
- Own the flow of the day-to-day: maintain an organized, tidy, and fully operational office
- Serve as the go-to for onsite support: respond to employee questions, manage email and ticket queues, and handle administrative needs
- Manage incoming mail, including confidential mail handling, and assist with shipments when necessary
- Support internal events, executive visits, and team gatherings, including setup, teardown, and food ordering
- Manage snack and lunch programs, ensuring variety and alignment with sustainability goals
- Order and maintain office and pantry supplies - keeping spaces stocked, functional, and inviting
- Manage budgets and invoices
- Partner with vendors: support onboarding, place purchase orders, and track services
- Flag and triage maintenance or security issues, coordinating resolution with relevant teams
- Support office moves, including desk reconfigurations and seating assignments; contribute to space planning and long-term office growth strategy
- Assist in onboarding new hires and welcoming international visitors
- Collaborate closely with other EMEA offices (especially Paris and Amsterdam) to ensure alignment and provide remote support as needed
- Contribute to regional Places team initiatives and planning efforts
Requirements
- 2+ years of experience in office coordination, hospitality, executive support, or operations in a fast-paced environment
- Friendly, patient, and service-minded, with strong communication and interpersonal skills
- Detail-oriented and highly organized - no task is too small to sweat
- Experience supporting a growing office of 75+ employees
- Proven ability to manage vendors and juggle multiple projects
- Fluent in German and proficient in English
- Confident working independently and as part of a distributed team
- Comfortable using Google Workspace and productivity tools
- Experience managing budgets and using a PO platform
- Experience working with executives
- Able to commit to being onsite full-time
Nice to Have
- First Aid certification (or willingness to obtain - training provided)
- Familiarity with German occupational health & safety standards
- Experience supporting offices across regions
Top Skills
What We Do
Cloudflare, Inc. (NYSE: NET) is the leading connectivity cloud company on a mission to help build a better Internet. It empowers organizations to make their employees, applications and networks faster and more secure everywhere, while reducing complexity and cost. Cloudflare’s connectivity cloud delivers the most full-featured, unified platform of cloud-native products and developer tools, so any organization can gain the control they need to work, develop, and accelerate their business.
Powered by one of the world’s largest and most interconnected networks, Cloudflare blocks billions of threats online for its customers every day. It is trusted by millions of organizations – from the largest brands to entrepreneurs and small businesses to nonprofits, humanitarian groups, and governments across the globe.
Why Work With Us
Cloudflare employees come from all walks of life. We are mission-driven, and our team is energized by a collaborative, creative environment that celebrates our differences and fosters new ways to grow together.
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Employees engage in a combination of remote and on-site work.
We are committed to developing a global team that is distributed with a flexible working approach. Doing this equitably and inclusively is essential to our success. Visit our careers site for more on 'How & Where We Work.'
