The Role
The Office Coordinator manages daily operations at the corporate headquarters, overseeing administrative procedures, visitor management, and facility management, while providing essential support to the organization.
Summary Generated by Built In
Job Summary & Responsibilities Preferred Qualifications
The nation's leading administrator of insurance services is looking for YOU. This is your opportunity to join a company with a culture that promotes respect for people, integrity, learning and initiative.
WE ARE THE KIND OF EMPLOYER YOU DESERVE.
illumifin is a leading provider of business process outsourcing for the insurance industry, managing policies for the nation's largest insurers. We also provide clients with unique risk management insight built upon our proprietary databases.
The Office Coordinator ensures the smooth daily operation of the corporate headquarters by overseeing administrative procedures and facility management. As the first point of contact for our company, the Office Coordinator plays a key role in making a positive impression on our visitors and providing essential support across the organization.
- Visitor Management: Greet, welcome, and direct guests, clients, and vendors to the appropriate person or office. Ensure all security requirements for visitors are met.
- Communication Hub: Appropriately route/respond website and email inquiries.
- Administrative Support: Perform clerical duties like filing, scanning, photocopying, and faxing. Handle conference meeting services.
- Facility & Vendor Management: Ensure facility, including all furniture, fixtures, equipment (FF&E) are clean and serviced and operational to meet business needs.
- Supplies & Inventory: Order, store, and distribute office supplies and equipment
- Mail Handling: Receive, sort, and distribute daily mail and deliveries.
- Education: High School Diploma or equivalent is required.
- 2 years of experience in administrative support required.
- Ability to handle confidential information.
- Solid verbal and written communication skills.
- Strong multitasking and time-management skills with the ability to prioritize tasks.
- Proficiency in Microsoft Office Suite and experience with office equipment.
- Customer focused mindset.
- Minnesota e-Notary is a plus.
The base pay target for this position is $24/hour depending on experience and qualifications
Skills Required
- 2 years of experience in administrative support
- High School Diploma or equivalent
- Proficiency in Microsoft Office Suite
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The Company
What We Do
illumifin is an insurance technology company and third-party administrator that designs, develops, and delivers tech-enabled insurance policy management software and services. They focus on providing business processing services and innovative software solutions for the North American life, long-term care, annuity, and health insurance markets.
