Sotheby’s International Realty Hamptons Brokerage offices are searching for a dynamic Front Office Coordinator. This role provides supporting services necessary to enable the Real Estate brokers and associates to perform their duties of listing and selling real estate, allowing the office to run efficiently.
Key responsibilities include:
- Answering and distributing front desk calls
- Greeting in-person guests and directing them accordingly
- Processing of commissions
- Drafting exclusive agreements & disclosures
- Entering and updating referrals in the referral network system
- Sending contracts, leases, and disclosures via DocuSign for signature
- Uploading various documents into Transaction Manager
- Maintain and order office supplies
- Ordering Open House signs, Agent name riders and business cards for agents
- Scheduling/booking conference room and calls
- Ordering UPS
- Tracking Marketing costs for listings in order to efficiently process closings and recoveries
- Uploading professional photography to applicable drives
- Preparing monthly budget in conjunction with Marketing Team and corporate finance team
- Provide administrative support to agents, including IT assistance
- Mastery of East End Long Island (EELI) listing database
- Mastery of various tech platforms including CIH home platform
- Mastery of Dashboard, Trident and applicable SIR tech
- Coordinate equipment maintenance
- Assist agents with drafting leases
- Ad hoc projects as needed
Secondary Responsibilities
- Assist agents with putting together open house packages
- Assist with printing show sheets and creating property brochures
- Assist Marketing Team with managing office property window displays
- Exclusive listing updates such as open houses and price changes
- Assisting Agents with Active Pipe template creation and distribution (note this will be going away once SIR Hamptons adopts CIH home platform)
- Order breakfast & pick up for weekly meetings
Requirements:
- 4-year degree or equivalent and/or related office administrative experience (preferably in a real estate office)
- Two or more years of experience in a customer centric business environment with administrative responsibility for office operations
- Strong customer service skills with excellent communication skills, both written and verbal
- Detailed-oriented excellence
- Ability to interact effectively with both internal and external customers at all levels
- Real Estate background or interest preferred
- Real Estate license a plus
- Marketing interest also a plus
#indjobs
About UsSotheby's International Realty® is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate, Century 21®, Coldwell Banker®, Coldwell Banker Commercial®, Corcoran®, ERA®, and Sotheby's International Realty® , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.
At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report.
We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:
- Great Place to Work
- Forbes World's Best Employers
- Newsweek World's Most Trustworthy Companies
- Ethisphere World's Most Ethical Companies
Skills Required
- 4-year degree or equivalent and/or related office administrative experience (preferably in a real estate office)
- Two or more years of experience in a customer centric business environment with administrative responsibility for office operations
- Strong customer service skills with excellent written and verbal communication
- Detail-oriented excellence
- Ability to interact effectively with internal and external customers at all levels
- Mastery of East End Long Island (EELI) listing database
- Mastery of CIH Home platform and related SIR technologies (Dashboard, Trident, applicable SIR tech)
- Experience using DocuSign and Transaction Manager for contracts and document uploads
- Ability to provide administrative IT assistance to agents
- Real estate background or interest
- Real estate license
- Marketing interest
What We Do
Anywhere Real Estate Inc. is the parent company of leading real estate brokerage brands and service businesses, offering integrated residential real estate services including franchise, brokerage, relocation, and title and settlement businesses.
