Office Coordinator AHF JC315215

The Office Coordinator works Monday - Thursday from 8:30 a.m. - 4:30 p.m. and Fridays from 8 a.m. - 4 p.m. (Cancer Navigators office hours). The position also assists with outreach and occasionally works night and weekend events/outreach opportunities.

Pay Range:

Participates in Professional and Organizational Development

• Develops and implements personal and professional goals and promotes professional growth.
• Assists in the ongoing development of the Rehab/Occupational Services department and program through defining the philosophy and objectives, performance improvement, policy and procedure development, marketing, etc. as requested. Participates in one Rehab work group.
• Assists in professional growth of co-workers through providing cross training and program development (i.e. conducts one in service/year, acts in mentor role, etc.).
• Participates in two department and/or hospital education, promotion and/or advocacy activities within the community.

Maintains an Efficient and Effective Work Schedule

• Maintains workload that is consistent with other staff members including distribution of patients to other staff. Willingly accepts new patients and assignments.
• Utilizes allotted time and resources effectively to accomplish goals. Able to prioritize and/or reorganize workload in response to stat or heavy workload. Offers assistance to coworkers. Able to perform several tasks simultaneously. Effectively solicits help from others when necessary.
• Initiates correction of minor problems as they occur. Demonstrates competency in primary assigned program.

Maintains and Completes Documentation According to Established Guidelines

• Identifies important information and brings to someone’s attention. Follows up with person to make sure needs were met. Types letters, reports, presentations, etc. as requested.
• Performs general office duties. Consistently orders, organizes and monitors office and clinical supplies within budget allowances. Performs filing, copying, etc.
• Maintains employee related records to satisfy hospital/practice requirements including education, PI, competencies, ETO, etc. Works closely with the Coordinator and staff to organize and schedule meetings and maintain minutes.
• Compiles Occupational Health Services activity reports. Maintains Occupational Health Services expense reports.
• Enters charges into financial system and reports financial information. Maintains copies for departmental records. Consistently monitors accuracy.
• Maintains the health database for account and marketing purposes.
• Serves as Stolas System Administrator to provide support to other departments/practices and coordinates revision with IS as needed. Assists with development of databases.
• Communicates with team members and customers in a manner that can be understood by the population served.

Certification Required:

• None

Education Required:

• High School Diploma or equivalent 

Work Experience Required:

• Computer proficiency in MS Word, Excel and email 
• Office experience to include filing, faxing, phones and other basic office functions. 

Preferred Job Requirements

Preferred Education

• Associate’s degree or some college coursework

Preferred Experience

• 2 year office experience in the healthcare field

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.        

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.