Office & Client Support Administrator

We Offer

• Competitive salary (based on experience) plus a bonus
• 401K with match
• Medical, dental, and vision insurance and other benefits
• Great international work environment
• Excellent ongoing training
• Paid vacation and holidays
• Growth opportunities

Responsibilities

• Serve as the primary point of contact for clients and visitors via phone, email, and in-person interactions.
• Collaborate with internal teams to ensure smooth execution of the sales process.
• Answer, screen, and direct incoming calls in a professional and timely manner.
• Schedule and coordinate client appointments, meetings, conference calls, and executive calendars.
• Provide general administrative support to other staff members, including filing, data entry, document management, and preparation of reports and presentations.
• Ensure smooth day-to-day office operations and maintain a professional, organized front office and common areas.
• Manage incoming and outgoing mail, courier services, and deliveries.
• Track office supply inventory and coordinate purchasing to ensure adequate stock levels.
• Process expense reports, invoices, and reimbursements accurately and in a timely manner.
• Coordinate business travel arrangements, including flights, accommodations, and transportation, and manage last-minute itinerary changes.
• Maintain accurate and up-to-date client records and databases.
• Facilitate clear and timely communication between clients and internal teams.
• Support firm initiatives, special projects, and ad-hoc requests from leadership.
• Assist with planning and coordination of company events, client meetings, and internal gatherings (venue booking, catering, RSVPs, agendas, logistics).
• Troubleshoot basic office equipment issues and coordinate with IT support when needed.
• Provide personal administrative support to executives when required.
• Maintain strict confidentiality when handling sensitive business and personal information.
• Other duties within the scope of the position may be required from time to time.

Requirements

• High School Diploma required; Associate’s or Bachelor’s degree preferred.
• Previous experience in a front office, client support, or administrative role.
• Strong phone communication skills.
• Experience working in a fast-paced office environment.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Professional demeanor with a strong customer service mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to quickly learn new and firm-specific software systems.
• Experience in accounting, tax, or professional services environments is a plus.
• Reliable, detail-oriented, and able to work independently as well as part of a team.
• Sales-oriented mindset and comfort engaging with clients is a strong plus.
• Valid driver’s license with a clean driving record preferred.