Office Assistant

Toth and Associates is looking for an dynamic, service-minded Office Assistant to be the heartbeat of our Springfield office. This entry-level role is perfect for someone who enjoys creating a welcoming, organized, and well-run workplace.

From greeting visitors with a smile to keeping our shared spaces—especially our kitchen areas—fully stocked, clean, and inviting, you’ll play a key role in shaping the day-to-day experience of both employees and guests. If you enjoy variety, take pride in organization, and love creating a positive environment, this role is for you.

Duties and Responsibilities:

Front Office & Guest Experience

• Answer and route incoming calls professionally and efficiently.
• Greet clients and visitors, ensuring a welcoming and polished first impression.
• Manage visitor check-in and notify appropriate staff of arrivals.
• Take and deliver accurate messages when needed.

Office Operations & Support

• Sort, distribute, and send mail and packages daily (including FedEx/Post Office runs)
• Assist staff with printing, copying, and general administrative support.
• Maintain inventory of office supplies and place orders as needed.
• Run business errands as needed.

Kitchen & Workplace Experience (Key Focus Area)

• Own and manage two office kitchen areas to ensure they are clean, organized, and fully stocked.
• Maintain a high standard of cleanliness and presentation for all kitchen spaces.
• Proactively monitor and replenish food, beverages, and supplies.
• Organize kitchen storage areas for efficiency and accessibility.
• Coordinate maintenance and upkeep of kitchen equipment.
• Identify opportunities to enhance the employee experience through thoughtful kitchen offerings and organization.

Additional Responsibilities:

• Support special projects and additional duties as assigned.

Why This Role Matters:

This position is more than administrative support—it’s about creating an environment where people feel welcomed, supported, and energized. Your attention to detail, especially in maintaining our kitchen and shared spaces, will directly impact the daily experience of our team.

This position requires:

Flexibility and the ability to prioritize tasks.

• Ability to give exceptional customer service.
• Basic computer skills to create in-house signage, send emails, coordinate calendars, etc.
• Excellent time management skills.
• Must have valid driver’s license and reliable transportation.
• Must be able to work Monday – Friday.  Additional hours may be required on an as needed basis.

Here’s What You Need to Be Successful:

You’re someone who thrives in a fast-paced, people-focused environment and takes pride in keeping things running smoothly behind the scenes. You have a natural ability to stay organized, prioritize tasks, and jump in wherever needed. With a strong sense of ownership and attention to detail—especially when it comes to maintaining clean, well-stocked, and welcoming spaces—you help create a positive experience for everyone in the office. You bring a friendly, service-oriented attitude, solid time management skills, and the reliability to keep daily operations on track.

Physical Demands:

The physical demands described here represent those required to successfully perform the essential functions of this role. Reasonable accommodations may be made.

This role regularly involves sitting, standing, walking (indoors and outdoors), and using hands for various tasks. Frequent activities include bending, stooping, kneeling, and using step stools, with occasional use of ladders (6–8 feet). The position requires lifting items up to 25 pounds regularly and up to 50 pounds occasionally. Close and distance vision are required.

Benefits of working at TOTH:

• Company-paid medical and dental coverage with buy-up options
• 401(k) Safe Harbor, profit sharing, and matching company contributions
• Discretionary bonuses
• Paid bonding leave
• Company-paid long-term disability and life/AD&D insurance
• Vision, short-term disability, and supplemental life/AD&D insurance
• FSA and HSA options
• Cell phone program
• Paid time off (PTO)
• Paid holidays
• Paid bereavement leave
• Educational assistance