Office Assistant

About the Opportunity

As Office Assistant for our Growing Region in Larache, you play a central role in keeping the regional office running smoothly. You provide high-quality administrative, coordination and logistical support, enabling internal teams, growers and stakeholders to focus on collaboration, decision-making and results.
In a fast-growing region like Larache, this role goes beyond traditional office support. You act as the organisational backbone of the office, supporting day-to-day operations, Grower Councils, meetings and events. You are highly organised, service-oriented and comfortable managing multiple priorities at the same time.

 Responsibilities

In this role, you provide essential administrative, coordination and logistical support to the regional office. You ensure that daily operations, meetings, Grower Councils and events are well organised and run smoothly, enabling internal teams and growers to focus on collaboration and outcomes.

Regional administration & coordination

• Provide end-to-end administrative support to the regional office

• Coordinate diaries, meetings and schedules for regional leadership and key activities

• Prepare agendas, meeting packs, presentations and supporting documentation

• Maintain accurate document management, filing and version control

• Track actions, follow-ups and deadlines to support delivery of agreed outcomes

• Support reporting by collecting inputs and updates from multiple stakeholders

Grower Council support

• Act as the main administrative coordinator for Grower Councils

• Plan and schedule annual meetings and coordinate invitations and attendance

• Prepare and distribute agendas, papers and meeting materials

• Arrange venues, travel, accommodation and catering

• Provide on-site support during meetings, capturing actions and decisions

• Support post-meeting communication and documentation

• Maintain accurate records of Grower Council activities and decisions

Event & meeting coordination

• Coordinate regional meetings, workshops and local events from planning to delivery

• Manage logistics, suppliers, bookings and schedules

• Support internal and external communications related to meetings and events

• Ensure follow-up actions, documentation and feedback are completed

Office, reception & hospitality

• Handle incoming calls, emails and enquiries professionally

• Welcome visitors, growers and external partners

• Ensure meeting rooms and office areas are prepared and well equipped

• Coordinate hospitality and refreshments

• Manage office supplies, stationery and hospitality stock

Travel & logistics administration

• Coordinate travel bookings (taxis, accommodation, flights) in line with company guidelines

• Prepare travel itineraries and logistics packs

• Support visa documentation and invitation letters when required

    Candidate Profile

You are highly organised, service-oriented and comfortable working in a dynamic, multi-stakeholder environment. You combine strong communication skills with attention to detail and a proactive mindset, and you enjoy supporting others through reliable, professional office support.

• Excellent verbal and written communication skills
• A friendly, professional and service-oriented approach
• Strong organisational and time-management skills
• High attention to detail and accuracy
• A proactive, solution-focused mindset
• Flexibility and adaptability in a dynamic environment
• Integrity and discretion, with respect for confidentiality
• Experience working in a multicultural or international environment
• Fluency in English, plus French and/or Arabic is strongly preferred