Genius Sports

Office Assistant

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Tallinn, Harju Maakond

Hybrid

AdTech • Artificial Intelligence • Machine Learning • Marketing Tech • Software • Sports • Big Data Analytics

Welcome to the intelligent sports era.

The Role

A bit about us

Do you want to join one of the world's fastest-growing sports technology companies? Genius Sports is at the epicenter of the global network connecting sports, brands and fans through official live data. Our mission is simple. We champion a more sustainable sports data ecosystem that benefits all parties.

We're looking for enthusiastic and ambitious people to join our talented team. If you see yourself becoming part of a global family building the future of sports entertainment together, then come and grow with us. We put trust in our people to deliver the difference for our clients around the world. It's why many of the world's largest leagues & federations such as the NFL, English Premier League, FIBA and NCAA choose to work with Genius Sports.
The Role

Join us as a friendly and organized Office Assistant to keep our Tallinn office running smoothly. You’ll be the go-to person for welcoming visitors, supporting the team, managing daily office operations across multiple floors, and keeping things organized. You’ll also help coordinate with vendors, assist with booking and travel support, and make sure our events and onboarding run without a hitch. If you’re someone who thrives in a fast-paced, team-driven environment and wants to be part of a growing sports tech company, this role is for you!

Main Responsibilities

Front Desk & Visitor Experience

Greet visitors and staff in a professional, friendly, and welcoming manner
Manage incoming calls, post, packages, and deliveries
Keep the front desk and reception area clean, organized, and presentable

Office Operations & Facility Support

Support the day-to-day running of the Tallinn office across 3 floors (~450 employees)
Coordinate meeting room bookings and setups
Help maintain general workspace organization and cleanliness
Support local health and safety practices in the office

Vendor & Supplies Coordination

Work closely with vendors and service providers (e.g., cleaning, maintenance, catering)
Monitor and restock office supplies as needed
Log and follow up on any facilities-related issues to ensure timely resolution

Travel Support

Act as the first point of contact for travel-related queries in the EET time zone
Support employees with troubleshooting or questions related to bookings, itineraries, or policy (primarily through Navan)
Help ensure a smooth transition as we continue rolling out self-serve travel tools, stepping in when local support is needed

Employee & Event Support

Assist with organizing internal events, team gatherings, and office celebrations
Help foster a positive office culture through daily interactions and staff support

Admin Support & Onboarding

Respond to internal office-related queries from employees
Assist the Office Manager with administrative tasks and ad-hoc projects
Help prepare desks and materials for onboarding new hires

Key Requirements

Previous experience in an office assistant, front desk, or administrative support role preferred
Strong interpersonal and communication skills
Highly organized with excellent attention to detail
Ability to multitask and prioritize effectively in a fast-paced environment
A proactive, can-do attitude and willingness to support a dynamic team
Comfortable being fully office-based in Tallinn
Estonian and English at least B2

What's in it for you?

As well as a competitive salary and annual leave allowance, our benefits include health insurance, skills training and much more, depending on the location. We also offer a host of softer benefits, including many social events throughout the year such as summer and winter holiday parties, monthly team building events, sports tournaments, charity days and wellbeing activities.

How we work

We have adapted a forward-thinking Ways of Working framework, which sets out (amongst other things) the opportunities for Geniuses to work flexibly, remotely and on working holidays. It affects different teams and locations differently, so please ask for further information in how it would work with this role. Our employees are empowered to stretch the boundaries of whats achievable, always reaching further and pushing the edges to see what gives. We collaborate, we innovate, and we celebrate. We will continue to grow as an organisation and continue to invest in our highly talented and diverse team of Geniuses.

Genius Sports Group is proud to be an equal opportunities employer. We recognize and celebrate the benefits that a diverse and inclusive workforce bring to our business, our customers and our staff. We welcome and will consider all applications regardless of age, different abilities or disability, gender identity or re-assignment, marriage, pregnancy, maternity, race or nationality, religion or belief, sex and sexual orientation (and any other applicable status). Please let us know when you apply if you need any assistance during the recruiting process due to a disability.

What the Team is Saying

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The Company

HQ: New York, NY

1,800 Employees

Year Founded: 2001

What We Do

Genius Sports is the layer between what happens on the field and how the world engages with it.

Our solutions across the global sports ecosystem are underpinned by our next generation big data and artificial intelligence platform, GeniusIQ.

By ingesting and computing multiple real-time data feeds, GeniusIQ powers a wide range of functions and applications across sports performance and officiation, fan engagement, advertising, and sports betting.

Founded in 2001, Genius Sports is now one of the world’s largest sports technology companies, working with the likes of the NFL, NBA, EPL, FIBA, ESPN, Sky Sports, Flutter, DraftKings and 100s more.

We're headquartered in New York and London, with offices in Los Angeles, Medellin, Tallinn, Sofia, Singapore, Lausanne, Manchester and Melbourne.

Why Work With Us

We are one team, being brave, driving change. Our company values help create a cohesive culture, where we think, feel and act like One Genius.

We strive to create an environment where everyone feels a sense of belonging and the ability to make a difference, driving our vision to be everywhere in sports, redefining experiences through technology.