Office Assistant
Location: Olivia SIX
Work model: full office work
Type of employment: contract of employment, full time
We would like to hire an energetic and skilled person for the position of Office Assistant who will have a meaningful role in supporting the growth and culture of the site and office.
Main Responsibilities:
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Managing the Reception Desk and serving as the first point of contact for visitors and associates.
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Preparing documents, reports (including financial ones), and maintaining records of all office facilities.
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Handling incoming and outgoing correspondence, including mail and shipping services.
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Managing office supplies, equipment, invoices, and ensuring timely procurement and replenishment.
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Tracking expenditures and collaborating with the finance team to manage departmental expenses effectively.
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Assisting in the organization of business trips, including travel arrangements and accommodations.
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Planning and coordinating on-site visits for clients, partners, and other stakeholders.
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Arranging transportation for visitors and associates as needed.
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Placing orders for office supplies in the internal warehouse.
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Reporting and tracking technical issues through the internal systems to ensure timely resolution.
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Providing general administrative support to the entire office, ensuring smooth daily operations.
Qualifications and skills:
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excellent communication and collaboration skills
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strong organizational and time management skills
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attention to details and problem-solving skills
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can-do attitude and proactive approach to problem solving
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knowledge of accounting, data and administrative management practices and procedures
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very good command of English (at least B2 level) and excellent command of Polish
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proven knowledge of MS Office
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proactive, hands on approach
Benefits:
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Sharing the costs of sports activities
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Sharing the costs of foreign language classes and professional training
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Private medical care
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Life insurance
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Holiday funds
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Christmas gifts
We kindly ask for applications only from people available full time from Monday to Friday.
#LI-Hybrid
#LI-AW1
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What We Do
The Lyreco Group is the European leader and the third largest distributor of workplace products and services in the world. A privately-owned company since 1926, Lyreco is now present in 25 countries with 13 partners in 15 additional countries, operating in 40 different countries across the globe.
A global workplace solutions company with 12,000 employees, Lyreco’s mission is to delivery sustainably, what any workplace needs, so its people can focus on what matters most. We are pioneers, today and tomorrow, in delivering what any workplace needs, from workplace products, to services, anywhere you work. We are active in the areas of office supplies, print services and consumables, PPE and safety solutions, coffee and catering, hygiene and cleaning, furniture and ergonomics solutions, and wellbeing services.
With our core values of excellence, passion respect, and agility driving every decision, and a perfect blend of people, technology, and our corporate social responsibility strategy, we aim to deliver a great working day for our people and our customers. We strive for perfection in everything we do, and we really care for our customers. We believe in trust, respect and ethical behaviour, and we remain agile with our ability to anticipate, innovate and adapt to change.
To learn more about Lyreco – check out our website
