Management Sciences for Health (MSH) is seeking an Office Assistant for a recently-awarded 5-year USAID supply chain and pharmaceutical management project in Ethiopia. The purpose is to provide comprehensive technical assistance to strengthen the health supply chain and pharmaceutical services in select geographic areas in Ethiopia, both of which are cornerstones to achieve critical life-saving priorities.
MSH is a mission-driven, global nonprofit advisory organization that provides governments, health organizations, and the private sector with the strategies, tools, and management support to deliver high-functioning health systems effectively and efficiently. For more than 50 years, we have focused on the people at the heart of the health system - from health ministries to communities, private sector to civil society - in each environment in which we work, serving as trusted advisors to make foundational changes that support the whole health system. Working shoulder-to-shoulder with countries and communities, MSH helps to save lives and improve the health of the world’s poorest and most vulnerable people by building strong, resilient, sustainable health systems.
About the Role
The Office Assistant is responsible for cleaning offices, office furniture and equipment’s. She/he also delivers messages between offices in the organisation. She/he prepares and provides refreshments to staff members and visitors during meetings and office hours.
Specific Responsibilities:
1. Cleaning and keeping cleaning materials
-
Cleans walls and windows, dusts and polishes furniture and fittings. Sweeps, mops, scrubs and polishes floors
-
Cleans and disinfects toilet, bathroom fixture and floors and replenishes supplies
-
Empties and cleans ashtrays and water containers, and disposes rubbish
-
Cleans areas surrounding buildings such as paths and entrances
-
Ensures careful handling of office equipment and machines while dusting and cleaning
-
Ensures sinks and toilets are in good working condition regularly
-
Check and avail supplies such as soft papers and soap at the toilets regularly
-
Keeps equipment and materials supplied for cleaning in good order
-
Waters indoor plants regularly, follows up its growth and safety
-
Checks messages at offices routinely and delivers messages, documents between offices
2. Refreshment Services and others
-
Provide photocopy service after approval by the concerned authority
-
Undertakes photocopy, duplication and binding of documents
-
Makes ready and serves tea, coffee or soft drinks in the assigned places
-
Properly handles kitchen wares and supplies such as tea, coffee, sugar, etc.
3. Others
-
Checks that all lights are put off and offices are properly locked before leaving the premises
-
Performs other duties as assigned
QUALIFICATIONS
Education: Completion of 10th grade is required.
Experience: Minimum of 1 year experience in related field.
Knowledge and Skills:
-
Ability to read, write and communicate in English language
-
Proven integrity and good human relation and cleaning skills
-
Responsible, trustworthy and reliable
-
Physical fitness and willingness to work under pressure
-
Ability to operate scanner, fax machine and photocopy machine
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
EEO is the Law - English
EEO is the Law - Spanish
Pay Transparency Nondiscrimination Poster
Know Your Rights - Workplace Discrimination is Illegal
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act
MSH EEO-AA Policy
