Office Assistant

Who we are

At Frontiers we are on a mission to make all science open, enabling the research community to develop the solutions we need to live healthy lives on a healthy planet.

Powered by custom-built technology, artificial intelligence, and rigorous quality standards, our research articles have been viewed more than 2.1 billion times, reflecting the power of research that is open for all.
 

Join the publishing revolution.
 

Follow the links below to learn more about our work.

https://progressreport.frontiersin.org/ 

https://www.youtube.com/watch?v=87ejFfnQzko 

What we can offer you

We provide a range of benefits across our locations, including but not limited to:

• We are a remote-first organization and most of our roles are work-from-home

• 4 additional wellbeing days in addition to existing annual leave allowance

• Access to learning platforms and dedicated learning & development time

• A range of wellbeing initiatives, including free online yoga classes and an employee assistance plan 

• Employees can dedicate three days each year to volunteer

The role

We are searching for an organized and reliable Office Assistant to join our Workplace Team in London. The ideal candidate will be experienced in handling a wide range of operational and office support related tasks.

The role will report to: Workplace Team Manager

What you will do

• Act as the main point of contact for all office management concerns, employee inquiries, and suggestions, effectively liaising with the community team of the building, and suppliers to ensure a smooth workflow.
• Oversee all office, facility, and building management tasks for the London office, including maintenance, cleaning, security, and emergency drills in relation with the Workplace Manager.
• Provide a welcoming environment for employees by ensuring a friendly experience.
• Develop, communicate, and include office regulations and procedures, manage the office budget with the help of the Workplace Manager, and lead sustainability initiatives to reduce the organization's environmental footprint.
• Work closely with the IT teams to address technological needs, troubleshoot issues and manage software and hardware needs in terms of shipments. Coordinate the onboarding and offboarding process for new employees or leavers, including equipment provisioning, and orientation.
• Oversee and maintain office supplies, furniture and equipment.
• Act as a point of contact for Sports & Social activities.
• Take responsibility for Health and Safety procedures and support on site with the help of the workplace manager.
• Support Teams in organizing all kinds of events (workshops, company-wide events and other office-based celebrations).

Essential skills

• A proven track record of Office Management, Secretarial or Administrative Experience.
• Excellent organizational and multitasking abilities.
• Attention to detail.
• Strong communication and interpersonal skills.
• Fluent English.
• Proficiency with office applications.
• Ability to maintain confidentiality of company information.
• First aid certificate would be a plus.

Apply now

Please click the 'apply' button on this page and submit your application in English.

Please inform us if you require any special accommodations to participate fully in our recruitment experience. You can contact us at [email protected] for any additional support.
 

Equal opportunity statement
Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.