Job Title
Office Assistant
Requisition
JR000014480 Office Assistant (Open)
Location
St. Louis, MO
Additional Locations
Job Description Summary
Under the direction of the Administrative Coordinator, this position provides additional administrative support to the Plant Leadership Team and backup support for the Administrative Coordinator. In addition to typing, filing and scheduling, performs duties such as food and beverage procurement, coordination of meetings and events setup, assists with mailings and presentations, maintains supplies, and works on special projects. Deals with a diverse group of callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.
Job Description
Administrative:
- Food and beverage procurement and setup for meetings, events, and training sessions.
- Assist with scheduling and organizing employee engagement activities.
- Assist with plant tour preparation.
- Assist with preparing and updating PowerPoint presentations.
- Respond to regularly occurring requests for information.
- Assist with placing messaging on plant digital signage systems.
- Provide support with making travel arrangements and filing expense reports.
- Monitor office supply inventory and order as needed.
- Sort and distribute mail for the leadership team.
- Other duties as assigned.
Other Department Assistance:
- Provide support to HR during interview events
- Provide ad hoc support to other departments
MINIMUM REQUIREMENTS:Education:High School diploma required, Associate’s Degree in administration preferred.Experience:
- Minimum 3 to 5 years’ experience working in an administrative support role
- Proficient in MSWord, Excel, PowerPoint and Outlook as well as the ability to learn other office application and technology
- Ability to communicate at a high level
- Ability to meet deadlines under conditions of short notice
- Ability to work in a fast-paced manufacturing environment
- Ability to maintain a high level of confidentiality
- Ability to effectively organize and manage multiple tasks
- Excellent editing and grammar skills
WORKING CONDITIONS:
- Normal office conditions
DISCLAIMER:The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.
Top Skills
What We Do
At Mallinckrodt, we use strategic vision and employee-driven momentum to pursue a powerful mission: Listening for needs and delivering solutions.
As a leader in specialty pharmaceuticals, we develop, manufacture, market and distribute innovative treatments for underserved patient populations within neurology, rheumatology, hepatology, nephrology, pulmonology, ophthalmology, and oncology; immunotherapy and neonatal respiratory critical care therapies; analgesics; cultured skin substitutes and gastrointestinal products. . Our expertise also extends into acute and critical care hospital products, as well as our broad portfolio of generic prescription medicines and active pharmaceutical ingredients.
Together, we’re helping shape the future of the specialty pharmaceuticals industry by leveraging the values our founders instilled over 155 years ago – quality, integrity and service.
To learn more about Mallinckrodt, visit www.mallinckrodt.com.
Equal Opportunity Employer
Mallinckrodt Pharmaceuticals provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or genetics. In addition to federal law requirements, Mallinckrodt Pharmaceuticals complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
