The Role
Provides administrative and office support, including purchasing supplies, processing receipts and purchase orders, maintaining employee and licensing records, supporting onboarding and intake, managing documentation and training records, assisting with billing, answering phones, coordinating vehicle and building maintenance, tracking emergencies and follow-ups, and ensuring required drills, inspections, and compliance documentation are completed.
Summary Generated by Built In
- Purchases general office supplies as needed
- Sends credit card receipts once a month to appropriate person with pertinent information
- Completes purchase orders and places orders for preapproved supplies
- Prepares folders for new employees
- Completes checklist of all required paperwork on new hires
- Maintains employee files and updates training logs as needed
- Creates training certificates
- Maintains a list of employees with Class E Licenses, along with a copy of their license and insurance cards
- Maintains Licensing, insurance and work receipts for vans and make appointments for necessary maintenance
- Maintain I9 file for DMH
- Maintain electronic documentation software
- Assist with DMH training as needed
- Completing checks on consumer binders quarterly
- Assist with billing as needed
- Answer phones and retrieves voicemail messages
- Signs consumers in and out of program daily as needed
- Contacts service technicians when needed and maintain records and invoices of services provided as needed
- Complete building maintenance check list
- Run Family Care Safety Registry (FCSR) on staff yearly
- Performs other duties as assigned by the Executive Director or Support Services Director
- Effectively able to sit, bend, stop, carry up to 10 pounds, walk throughout building, climb stairs and stand for up to 30 minutes
- Assist with onboarding and intake for new consumers, including paperwork and binder creation.
- Ensure all required drills are conducted and documented on schedule.
- Review and enter EMTs into CIMOR; notify guardians, care managers, and other key people as needed.
- Maintain a system for tracking EMTs, follow-ups, and resolution status.
- Assist with checking daily sheets and completing monthlies as needed.
Skills Required
- Ability to sit, bend, stoop, carry up to 10 pounds, walk throughout the building, climb stairs, and stand for up to 30 minutes
- Ability to maintain accurate employee, licensing, insurance, training, billing, and compliance records
- Ability to use electronic documentation software and enter information into CIMOR
- Ability to assist with onboarding, consumer intake, paperwork, and binder creation
- Ability to communicate with staff, guardians, care managers, service technicians, and other key contacts
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The Company
What We Do
The Center for Autism Education (CAE) is a 501(c)(3) nonprofit serving children, teens, and adults with autism and other developmental disabilities. Its programs include a year-round K–12 school with individualized educational and therapeutic support, plus adult day and behavior-support services. CAE aims to help each person build skills and independence and participate meaningfully at home and in the broader community, within a respectful, safe, and supportive environment.
