We are seeking a dependable Office Assistant to support day-to-day administrative operations and provide exceptional front office support. This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment.
Key Responsibilities:
Serve as the first point of contact by greeting visitors and answering incoming phone calls.
Manage calendars, schedule appointments, coordinate meetings, and reserve conference rooms.
Sort and distribute incoming mail, packages, and correspondence.
Perform accurate data entry and maintain both electronic and physical filing systems.
Prepare, proofread, copy, and distribute routine documents and communications.
Order and maintain office and breakroom supplies.
Assist with basic bookkeeping tasks, expense reports, and invoicing.
Keep reception and common areas organized and professional.
Provide administrative support for special projects as assigned.
Qualifications:
High school diploma or equivalent.
1–3 years of administrative or office support experience.
Strong verbal and written communication skills.
Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace.
Excellent organizational and time management skills with strong attention to detail.
Ability to prioritize multiple tasks and work independently.
Spanish bilingual skills are a plus, but not required.
Skills Required
- High school diploma or equivalent
- 1-3 years of administrative or office support experience
- Strong verbal and written communication skills
- Proficiency with Microsoft Office or Google Workspace
- Excellent organizational and time management skills
- Strong attention to detail
- Ability to prioritize multiple tasks and work independently
- Spanish bilingual skills
What We Do
GHJ is an accounting and advisory firm that specializes in nonprofit, food and beverage, entertainment and media and health and wellness companies. Previous recipient of the Los Angeles Chamber of Commerce Employee Champion For Life Work Harmony Award and named a “Best Places to Work” by the Los Angeles Business Journal eight times since 2008, GHJ is passionate about helping clients and its people #BeMore by focusing on building thriving businesses and creating a better future. GHJ works as a business advocate for its clients — providing personalized service and building long-term relationships to help position our clients for growth. Through its affiliation with HLB International, a global network of independent professional accounting firms and business advisers, GHJ is able to partner with other top firms across major cities throughout the U.S. and the world. GHJ’s audit, tax and advisory teams leverage the HLB network to better serve its clients and give clients access to member firms in over 158 countries across the globe and over 775 offices worldwide. Also ranked as a top-20 largest accounting firm on the Los Angeles Business Journal’s Book of Lists, GHJ has 15 partners and more than 160 staff members that serve over 3,000 clients. GHJ is a member of the American Institute of Certified Public Accountants (AICPA), the AICPA Governmental Audit Quality Center (GAQC), the California Society of CPAs and the California Association of Nonprofits (CalNonprofit).
