- Welcomes visitors by greeting them, in person or on the phone; answering or referring inquiries or take message and email when needed.
- Directs visitors to the appropriate company personnel; making sure all visitors, contractors and customers entering the
building sign in and are given badges. - Maintains safe and clean reception area & conference room by complying with procedures, rules, and guidelines.
Respects confidentiality in discussing participant/consumer, staff, volunteers and organizational
matters. - Orders non-Purchase Order items and meals when needed
- Review weekly UPS and FedEx invoices
- Ensure invoices received by mail are processed correctly
- Sort and distribute mail to appropriate departments.
- Schedules conference rooms for meetings, visitors, and interviews.
- Prepare documents to be scanned by removing staples, paper clips, etc.
- Scan documents into electronic database as directed by the company.
- Ensure the scanned documents are legible before submitting them in the electronic database.
- Report any maintenance or repairs needed on the copiers/printers/scanners to the appropriate outsourced company.
- Perform other duties as assigned.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Experience in office administration
- Ability to greet visitors and manage front-desk duties (phones, sign-in, badges)
- Experience preparing and scanning documents into an electronic database and ensuring legibility
- Ability to review/process mail and UPS/FedEx invoices
- Maintain confidentiality when discussing participant, staff, volunteer, or organizational matters
What We Do
From the smallest part to a large aerostructure assembly, Valence is your one-stop-shop in the supply chain for metal finishing. With 8 centers of excellence strategically located across North America, Valence serves the global supply chain with the most comprehensive set of, processing capabilities and approvals for high-value, mission-critical parts. We hold over 3,000 approvals, including Boeing, Airbus, Gulfstream, Spirit, Sikorsky and many more, we support all primes and programs. Our breadth of services include non-destructive testing, shot peening, all forms of chemical processing (anodize, chem-film, passivate and plate), paint, sub-assembly and custom solutions to fit your need. Valence services over 3,500 customers around the country and the world, and delivers 1.1+ million parts a month.
