Description
Position Summary
The individual in this position performs a variety of administrative functions to support the daily business activities of the firm such as filing, maintaining records, scheduling appointments, and answering the telephone. The Office Assistant follows organization and department procedures to complete tasks in a timely manner. A certain degree of creativity and latitude is required.
FLSA Status: Non-exempt
Requirements
Major Duties and Responsibilities
- Answers telephone and transmits telephone messages accurately and promptly
- Greets clients and visitors as soon as they arrive in the office in a prompt, professional and friendly manner
- Prepares various documents as requested accurately and timely using word processing and spreadsheet programs
- Manages outgoing mail and distributes incoming mail
- Organizes and coordinates clients’ data, producing a quality and professional final product
- Typing, proofing, and copying payroll taxes and other forms
- Keeps conference room, reception area, work area and kitchen neat and orderly
- Schedules and coordinates meetings
- Maintains the tracking system for tax returns
- Coordinates direct mail projects
- May coordinate purchasing or deliveries of services or items with outside vendors
- May coordinate events for the office
- May coordinate client events and/or community relations activities (in cooperation with Marketing staff)
- May coordinate various projects and special roles/responsibilities for the firm or office
- Performs other duties as assigned
Desired Skills, Abilities and Characteristics
- Ability to maintain confidentiality of firm and client information
- Effectively communicate through verbal and written means
- Client service oriented
- Ability to perform several tasks concurrently with ease and professionalism
- Excellent organizational skills and attention to detail
- Ability to operate a multi-line telephone system
- Pleasant telephone voice
- Ability to use office equipment including a computer, copier, printer, and fax machine
- Ability to work well with others
Working Environment
Adams Brown, LLC promotes a flexible work environment with a deep commitment to technology and modern work arrangements. Our offices are open from 8:00 a.m. – 5:00 p.m. Monday through Friday through tax season and close at noon on Fridays outside of tax season. We are closed on major holidays, offer substantial paid-time-off, a comprehensive benefit package, competitive pay structure, and a culture of growth, clarity, and respect.
AdamsBrown, LLC. is an Equal Opportunity Employer.
Skills Required
- Proficiency with word processing and spreadsheet programs
- Ability to operate a multi-line telephone system
- Ability to use office equipment including computer, copier, printer, and fax machine
- Ability to maintain confidentiality of firm and client information
- Effective verbal and written communication skills
- Client service orientation and pleasant telephone voice
- Ability to perform multiple tasks concurrently and strong organizational skills
- Attention to detail and proofreading/typing skills
- Ability to work well with others
What We Do
Adams Brown, LLC, a leading CPA and advisory firm, has delivered value added accounting and advisory services to residents and businesses since 1945. With numerous office locations throughout Kansas & Arkansas, they offer a wide range of traditional and specialized CPA and consulting services. The firm maintains specialties in the agriculture, feed yard, financial institution, government and not-for-profit, manufacturing, medical, oil and gas, and real estate sectors. Adams Brown is a progressive firm, committed to exceeding client expectations by combining traditional skills with the latest technology
