Office Assistant

City/State

Work Shift

Overview:

Sentara Health is seeking to hire a qualified individual to join our team as an Office Assistant in Occupational Health at Sentara Norfolk General Hospital.

Position Status: Full-time, Day Shift

Position Location: Sentara Norfolk General Hospital

Standard Working Hours: 7:00 AM to 3:30 PM, Monday through Friday

Overview

Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, preparing documents or reports, and controlling access to the manager or the department. May involve dealing with confidential information. Will be a Divisional Shared Resource who supports managers and departmental teams.

This role will answer the telephone and assist callers or those making varied inquiries by email or mail with any requests for information, directing more complex matters to colleagues as necessary. Use standard office software to carry out basic formatting of letters, memoranda, and routine reports. Open and distribute mail and use form letters or emails to respond to routine requests. Conduct data entry into company systems, and review and verify the information to ensure accuracy and accessibility. Maintain appointment calendars and reserve meeting rooms, following detailed instructions to arrange business meetings efficiently. Organize own work schedule each day in line with changing priorities. May include other job duties as assigned.

Education

• High School Grad or Equivalent (Required)

Experience

• Excellent Customer Service (Preferred)

• Experience with performing basic office skills to include data entry tasks, filing, photocopying, emails, etc. (Preferred)

• Experience with Inventory and Ordering Supplies (Preferred)

• Proficient in Microsoft Office Suite using Excel, Word, and Outlook (Preferred)

Keywords: Office Assistant, Clerical Support, Receptionist, Secretary

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Sentara Norfolk General Hospital, located in Norfolk, VA, is a 525-bed tertiary care facility that is home to the only Level I Adult Trauma Center and burn trauma unit in Hampton Roads, and also serves as the primary teaching hospital for Eastern Virginia Medical School.

In addition to the high-quality heart program at Sentara Heart Hospital, our facility is home to Nightingale Regional Air Ambulance and several other dedicated facilities and specialized services. As a recognized accredited Comprehensive Stroke Center, and Magnet hospital for nursing excellence, our hospital specializes in heart and vascular, neurosciences, neurosurgery, urology, oncology, spine care, advanced imaging, behavioral health, maternity, and women’s health, including a state-of-the-art neonatal intensive care unit.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission “to improve health every day,” this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states:

Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.