Office Manager
About us
We started in 1984 in Utah, USA, with a passion for improving lives with our extensive line of premium beauty and wellness products. Currently, we have a presence in over 26 markets in Europe, Middle East and South Africa and we are not stopping there. With our headquarters in the vibrant city of Brussels, we offer both an open and dynamic environment. Our remarkable team is at the heart of it all. That’s why we are always on the lookout for talented, focused and driven people to join us. Sounds like you? Visit us on Facebook or at www.nuskin.com
Role Description
In this role, you will be at the heart of the Nu Skin office in Zaventem. You will man the reception, you’ll manage the travels for Nu Skin Employees from/to Brussels and you’ll take the lead in organizing company events. HR will count on you to provide operational support.
You will have following responsibilities:
- Professional management of the reception:
- Answer incoming calls with a smile
- Handle the caller’s inquiries or redirect them/take messages
- Prepare and coordinate logistics for meetings including schedules, office space, handouts, equipment, refreshments, etc.
- Greet, assist, check-in and direct visitors in a professional manner
- Distribute incoming mail and deliveries; coordinate outgoing mail/packaging (stamp mail, prepare deliveries, …)
- Order and maintain inventory of office supplies; track associated expenses
- Coordinate the maintenance of the office and kitchen and related equipment
- Process and check invoices via SAP
- Book business travels
- Make sure business travels are in line with company policy
- Coordinate the travel arrangements from A-Z (Hotel, rental cars,…)
- Be the SPOC for all questions related to booking travels
- Organisation of company events
- Take the lead in the preparation of yearly events such as Force For Good activities, Summer Even, Sint Event and Christmas event
- Organize monthly get togethers to celebrate the birthdays of that month
- Send out original and creative invites and communications on the events
- HR support
- Time registration in our Social Secretary tool
- Writing the monthly newsletter
- Ordering products samples
- Posting vacancies on all media
Profile:
- Excellent written and verbal knowledge of Dutch, French and English
- Excellent organizational skills with attention to detail
- Excellent communication skills, both written and verbal
- Good knowledge of basic office applications, e.g., PowerPoint, excel, word, outlook
- Ability to prioritize multiple projects and ensure completion
- Pro-active and flexible
- Responsible and trustworthy, including with confidential data/information
Skills Required
- Excellent written and verbal knowledge of Dutch, French and English
- Excellent organizational skills with attention to detail
- Excellent communication skills, both written and verbal
- Good knowledge of basic office applications (PowerPoint, Excel, Word, Outlook)
- Ability to prioritize multiple projects and ensure completion
- Pro-active and flexible
- Responsible and trustworthy, including with confidential data/information
What We Do
Nu Skin Enterprises, Inc. (NYSE: NUS) is a leading beauty and wellness company, powered by a dynamic affiliate opportunity platform. The company helps people live, look and feel their best with products that combine the best of science, technology and nature. Backed by more than 35 years of scientific research, Nu Skin develops innovative products including Nu Skin® personal care, Pharmanex® nutrition and the ageLOC® anti-aging brand which includes an award-winning line of beauty device systems. Nu Skin operates in approximately 50 markets worldwide in the Americas, Asia, Europe, Africa and the Pacific. Rhyz Inc. is the company’s strategic investment arm that includes a collection of technology and manufacturing companies to support growth in the core Nu Skin business. Nu Skin is committed to sustainability, including global initiatives such as transitioning to reduced and sustainable packaging for all products by 2030. The Nu Skin Force for Good Foundation also strives to improve children’s health, education and economic circumstances throughout the world. For more information, visit nuskin.com.
