Office Assistant

Conetic is an innovative global company dedicated to transforming the flying experience by making the passenger journey engaging and truly memorable.

We specialize in comprehensive media services, with a focus on creating more personalized and engaging experiences for travelers at every step of the journey.

By uniting Touch Inflight Solutions and ABOVE, Conetic brings together a leading IFE content service provider and a robust cloud-based media distribution platform. This combination of curated content, data-driven personalization, and an automated cloud media supply chain enables airlines to deliver fresh, personalized content to passengers faster and more efficiently through a seamless, end-to-end solution.

The Office Assistant plays a key role in ensuring the smooth day-to-day operation of the office while delivering an excellent experience for employees, visitors, and external partners. Working closely with the People, Marketing, IT, and Finance teams, this role provides administrative, operational, and logistical support across multiple business functions.

• Coordinate all business travel arrangements for employees across the group, including flight bookings, hotel accommodation, ground transportation, restaurant reservations, and travel itineraries.

• Support employees with travel-related requests, ensuring compliance with internal travel policies and budget guidelines.

• Oversee the day-to-day management of the office, ensuring facilities are well maintained, organised, and fully operational.

• Coordinate office suppliers and service providers, including cleaning, maintenance, office equipment, stationery, catering, and other workplace services.

• Monitor office supplies and manage inventory, placing orders as required while maintaining cost efficiency.

• Partner with the Finance team by processing invoices, tracking office-related expenses, and supporting purchase order and procurement processes.

• Collaborate with the IT team to support new employee onboarding, workspace preparation, office equipment coordination, and general office technology requirements.

• Work closely with the People team to support employee engagement initiatives, onboarding activities, internal communications, and workplace wellbeing programmes.

• Support the Marketing and People team in executing internal and external events, company celebrations, meetings, workshops, and corporate initiatives.

• Manage correspondence, and deliveries, directing enquiries to the appropriate teams.

• Coordinate logistics for meetings and events, including venue preparation, catering, materials, and visitor arrangements.

• Welcome visitors, clients, and suppliers.

• Maintain office policies, procedures, and administrative documentation, ensuring records remain accurate and up to date.

• Previous experience in an Office Assistant, Receptionist, Administrative Assistant, or Office Coordinator role is a plus.

• Availability to work on-site on a full-time basis.

• Comfortable working in a fast-paced environment with frequently changing priorities, demonstrating flexibility, resilience, and the ability to reprioritise tasks effectively.

• Excellent organisational and time management skills, with the ability to manage multiple priorities simultaneously.

• Strong communication and interpersonal skills with a customer-focused approach.

• Proficiency in Microsoft Office (Outlook, Word, Excel) and collaboration tools.

• Strong attention to detail and problem-solving abilities.

• Ability to work independently while collaborating effectively with cross-functional teams.

• Professional, proactive, and adaptable attitude.

• Flexible working hours.

• Health Insurance.

• Birthday Leave.

• International team.

Conetic Group is committed to fostering an inclusive and diverse work environment, where all individuals are treated with respect, dignity, and fairness. We believe in providing equal opportunities for employment and advancement, regardless of factors such as race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. This policy sets forth our commitment to promoting equal opportunity and diversity within our organization.