The Role
Supports rheumatology practice front-office operations by verifying insurance, registering patients, updating demographics, scheduling appointments, obtaining referrals, preparing charts, handling calls and messages, distributing documents, maintaining reception areas, and reporting compliance, billing, and insurance anomalies. Provides clear patient communication, supports daily workflow, participates in staff meetings, and recommends process improvements.
Summary Generated by Built In
Williamsburg, Virginia
Overview
The office assistant works under the direct supervision of the office manager. Primary responsibilities include insurance eligibility, patient registration and reconciliation within the patient registration software, properly entering patient demographics, as well as greeting patients while answering the phone lines. Also responsible for taking appropriate phone messages, scheduling appointments, creating referrals, completing chart prep, providing information to and for the patients, maintenance and upkeep of the reception area, distributing mail and assisting other employees as needed. The office assistant also identifies, corrects, and reports compliance, insurance, and billing anomalies as they are recognized.
What you will do
Qualifications
Education
Experience
Hiring Range
$16.80 - $21.83/Hourly Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.Overview
The office assistant works under the direct supervision of the office manager. Primary responsibilities include insurance eligibility, patient registration and reconciliation within the patient registration software, properly entering patient demographics, as well as greeting patients while answering the phone lines. Also responsible for taking appropriate phone messages, scheduling appointments, creating referrals, completing chart prep, providing information to and for the patients, maintenance and upkeep of the reception area, distributing mail and assisting other employees as needed. The office assistant also identifies, corrects, and reports compliance, insurance, and billing anomalies as they are recognized.
What you will do
- Ensures all patients' registration and demographics information is correct and updated as needed. Monitors daily schedule, schedules/reschedules appointments when necessary, i.e. doctor’s illness, meetings, or vacation. Obtains referrals and insurance information. Completes clerical chart prep, prepares and prints visit summaries, receipts and other related documents. Reports any potential compliance concerns to the appropriate person.
- Recommends to office manager any process improvements needed to improve quality of service. Maintains appearance and cleanliness of the reception area. Actively engages in team huddles and staff meetings.
- Promotes the daily workflow. Preps charts in advance of visit. Greets all participants to the practice with immediate acknowledgment with eye contact and smile. Check-in process and demographic updates done in timely manner. Manages patient expectations with clear explanations. Uses good telephone technique including 4 part greeting and 3 rings or less guideline. Observes transfer and on-hold techniques.
Qualifications
Education
- , High school or equivalent (Preferred)
Experience
- Medical Office experience (Preferred)
To learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers.
Skills Required
- High school diploma or equivalent
- Medical office experience
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The Company
What We Do
Riverside Health is a non-profit, integrated network of hospitals, physicians, continuing care facilities, and wellness centers providing comprehensive, high-quality healthcare services to citizens of eastern Virginia. Founded in 1915, the organization is dedicated to improving the health status of its communities through a shared mission to care for others as they would care for those they love.
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