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Altium is transforming the way electronics are designed and built. From startups to world’s technology giants, our digital platforms give more power to PCB designers, supply chain, and manufacturing, letting them collaborate as never before.
- Constant innovation has created a transformative technology, unique in its space
- More than 30,000 companies and 100,000 electronics engineers worldwide use Altium
- We are growing, debt-free, and financially strong, with the resources to become #1 in the EDA industry
About the role:
We are looking for a highly capable Office Assistant for our Munich, Germany office. This person will provide office services with enthusiasm and a team-player mindset. This role requires you to work closely with a team of administrative and operational professionals on facilities, operational initiatives, basic IT services, and general office administration services. It's a part-time job (24 hours per week, Monday through Thursday) with a fixed-term contract for two years.
A day in the life of our Office Assistant:
- Set up and closing of office facilities, including reception and kitchen areas
- At the front desk:
- Greet visitors and screen/direct inbound phone calls to the appropriate recipient
- Control office access: monitor the logbook, issue visitor badges and parking transponders
- Welcoming new employees and setting them up with equipment
- Frequent interaction with in-office employees demonstrating and maintaining a high level of professional behavior at all times
- Support the Munich, Germany office as the Health and Safety Officer and Fire Safety Officer
- Providing quality service to employees to ensure a distraction-free environment
- General administrative support, including office inventory and supplies, shipping, receiving, etc.
- Answer employee questions and direct them to appropriate resources
- Maintain office kitchen, ensuring items are stocked and dishes are placed in the dishwashers
- Assist with additional administrative projects and kitchen duties
- Approve and manage invoices and handle package shipping and delivery tasks
- Work closely with local IT and the HR team on Corporate Services tasks, including:
- Travel, accommodations, and local transport for visiting overseas guests
- Assist with IT-related projects such as product ordering and asset management
- Other duties as assigned
Who We’re Looking For:
- 1–2 years of job-related experience, preferably in the administrative/hospitality industry
- Ability to correspond in person, over the phone, and in writing in German and English
- 1–2 years of Microsoft Word and Excel experience; preferably Google Workplace (G Suite products) applications as well
- Experience using multi-line phone systems
- Strong verbal, written, interpersonal, and customer service skills, able to represent the company with internal employees, visitors, and vendors
- Ability to operate with a high level of confidentiality and integrity
- Strong planning and organizational skills with close attention to details
- Basic knowledge and understanding of technology to support staff and office needs and requirements
- Punctual and dependable, with excellent time management skills
- Confidence in interactions with people of all backgrounds and at all levels of the organization
- Can adapt to change quickly and navigate through fluctuating work priorities
- Able to occasionally lift, move, carry, push or pull up to 50 lbs
Our Benefits
🌅 Pension Benefit
🧘 nilo.health + Calm App, mental health and wellbeing support
📚 Professional development support
🥳 Employee referral and employee-of-the-month programs
🏖 Vacation days + paid sick days
🫂 Special Leave for urgent family matters
🖥 Home internet allowance
🏡 Flexible working arrangements available based on role and location
🚌 Low-cost public transportation
🥪 Free fruit, snacks, and drinks in the office
🚗 Free parking
- Big-thinking in pursuit of purpose
- Diversity of thought
- Courage of conviction
- Transparency of intent
- Ingenuity of AND
- Agility in action
- Adaptability of approach
- Grit in pursuit of mission
🌍 Also, we would like you to knowWe are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
💡 Learn more about why a career at Altium is an opportunity like no other: https://www.youtube.com/watch?v=cAYCOLpPLPE
✈️ Altium Benefits: https://careers.altium.com/#s-benefits
👏 Are you already an Altium employee? Please apply directly through our internal Greenhouse job board. If you have questions, please contact HR.
Top Skills
What the Team is Saying
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What We Do
Altium is transforming the way the electronics industry designs new products with the most advanced, most collaborative EDA/ECAD software that design engineers have ever worked with. We are the first and only company to enable the entire electronics value chain — design, supply chain, and manufacturing — to work together easily and fluidly on a digital platform.
Our work, and yours, will impact nearly every industry around the globe. We are the world's most widely used electronics design solution. More than 100,000 engineers and 30,000 businesses in clean energy, transportation, communications, healthcare, computing, research, manufacturing and more are all creating new products faster and more efficiently than ever using Altium software innovations.
Why Work With Us
Altium is the most agile company in our industry. We think big and move fast and change direction when needed. It’s the only way to transform and speed the way electronics are designed. If you have a passion for new ideas, discussion, exploration, and results, you’ll be in excellent company at Altium as you make your impact on the world.
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Altium Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Our Hubs serve as centers of expertise. Offices provide spaces for in-person collaboration. We also offer flexibility to work from home and remotely.
