Office Assistant - New York, NY

Verition Fund Management LLC ("Verition") is a multi-strategy, multi-manager hedge fund founded in 2008. Verition focuses on global investment strategies including Global Credit, Global Convertible, Volatility & Capital Structure Arbitrage, Event-Driven Investing, Equity Long/Short & Capital Markets Trading, and Global Quantitative Trading.

Job Title: Office Assistant - New York, NY

Job Summary:

The Office Assistant is responsible for providing workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness.

Key Responsibilities:

• Greet customers and visitors in the office and on the phone and making them feel welcome.
• Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering.
• Provide coffee and water service for guests and during meetings.
• Schedule meetings and assist with video conferencing needs in the office.
• Maintain inventory of office supplies and order as needed.
• Stock pantry/kitchen with all necessary supplies and ensure all items are consistently replenished.
• Maintain the organization and cleanliness of the kitchen, occasional loading/unloading the dishwasher.
• Order Fresh Direct and unpack groceries when delivered.
• Receive and sort incoming deliveries. Bring boxes to be discarded to the loading dock.
• Clean out the fridge and discard contents prior to restocking.
• Set up catering orders and drinks for office events and meetings in the conference rooms, and clean up the food and drinks promptly following the event or meeting.
• Order and replace bathroom toiletries as needed.
• Ensure the office is always neat and presentable.
• Wipe down surfaces and clean glass doors to keep clean from fingerprints.
• Assist the HR team with onboarding and offboarding of employees.
• Partner with HR to maintain and communicate office updates as necessary.
• Assist the HR team with Ad Hoc projects.
• Physically capable of the role’s tasks (including carrying the groceries to the kitchen to unpack).

Requirements:

• 1-3 years of related experience.
• BS/BA or equivalent required.