University of Southern California

Office Assistant I

Posted One Month Ago

Be an Early Applicant

Alhambra, CA, USA

In-Office

23-24 Hourly

Mid level

Edtech

The Role

The Office Assistant I will support the PA Program through general office tasks and admissions activities, serving as the front-facing contact.

Summary Generated by Built In

The University of Southern California (USC) Primary Care Physician Assistant Program, part of the Department of Family Medicine, is seeking an energetic, organized, and team-oriented Office Assistant I to join our collaborative team.

This full-time, in-person role is ideal for someone who enjoys working in a dynamic academic environment and engaging with graduate students, faculty, staff, and prospective applicants. The selected candidate will serve as the front-facing point of contact for the PA Program and will work closely with the Admissions Team, supporting the admissions process and helping coordinate key program activities and events.

This role provides an opportunity to contribute to a program dedicated to educating and preparing the next generation of healthcare professionals.

Key Responsibilities

General Office Support

Serve as the program receptionist, answering phones, responding to the program email inbox, greeting visitors, and managing incoming mail
Coordinate and book rooms for meetings and program activities
Assist with creating and distributing program communications (Mailchimp announcements, brochures, flyers, and promotional materials)
Support planning and coordination of program events including orientation, interview days, and committee meetings
Communicate effectively with prospective applicants, faculty, staff, and students via in-person, virtual, email, and telephone communication
Perform general administrative tasks including data entry, e-filing, document preparation, and operating office equipment

Admissions Support (Primary Focus – ~90%)

Assist with application processing, including downloading applications and processing payments
Prepare agendas and record meeting minutes for admissions-related meetings
Support the Admissions Team with interview days, information sessions, orientation, graduate fairs, and selection committee meetings
Provide administrative coordination for admissions activities and related communications

Job Qualifications:

High school diploma or combined experience/education as a substitute for minimum education
At least 3 years of work experience

Preferred Qualifications:

Bachelor’s degree
Proficiency with Mac systems and Microsoft Excel
Experience working in a university or higher education environment
Strong organizational and communication skills with the ability to manage multiple priorities

Location: Alhambra, CA
Position: Office Assistant I (Full-Time, In-Person)
Work Hours: 7.5 hours daily

Application Instructions

Please apply with a resume and cover letter

The hourly rate range for this position is $23 - $23.50. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations

Minimum Education: High school or equivalent, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: General office experience and proficiency in the following: data entry, typing/wordprocessing, filing, and basic math skills for assigned business tasks. Needs to operate varied office equipment.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.