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PLEASE NOTE: This is NOT a student position. Due to the nature of the confidential work material, this position cannot be held by a registered McGill student.
Hiring Unit:
Departments of Music Research and Performance, Schulich School of Music
Primary Responsibilities:
Under the supervision of the Administrative Officer, the incumbent may perform some or all of the administration functions provided below.
Provide secretarial and clerical support to the Departments of Music Research and Performance, and the Administrative Officer.
Initiates, writes and/or edits documents for the Departments of Music Research and Performance.
Acts as first contact to the departments, greets students, academic staff, and other parties. Receives and provides general and detailed information and explanations to students; refers when necessary.
Processes data, reports, timesheets, and registrations.
Providing support to classroom scheduling, examinations and grade management.
Performs other duties as required.
The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Office Assistant level “A” and/or “B” in addition to the above listed functions.
Other Qualifying Skills and/or Abilities
Ability to work effectively as part of a team, with a cooperative approach to supporting colleagues and departments
Customer service orientation
Strong written and verbal communication abilities
Ability to assess situations and to prioritize tasks and ensure efficient workflow in a fast-paced office environment
Strong attention to detail and experience with data entry
Proficiency in Microsoft Office Suite with intermediate skills in MS Excel, and knowledge of Banner, Minerva, and MS Access is a plus; ability to adapt to new software tools and systems as required
Experience in academic or administrative environments; Familiarity with the Schulich School of Music and/or knowledge of musical genres, such as classical and jazz is an asset
Please note: This position is to be performed on-site.
Minimum Education and Experience:
Hourly Salary:
Estimated Number of Work Hours per Week:
Position Start Date:
Position End Date:
Deadline to Apply:
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
Skills Required
- High School Diploma
- 2 years related experience
- Proficiency in Microsoft Office Suite with intermediate MS Excel skills
- Knowledge of Banner, Minerva, and MS Access
- Ability to work effectively as part of a team
- Customer service orientation
- Strong written and verbal communication abilities
- Ability to assess situations, prioritize tasks, and ensure efficient workflow in a fast-paced office environment
- Strong attention to detail and experience with data entry
- Experience in academic or administrative environments
- Position must be performed on-site
- Cannot be a registered McGill student for this position
- Availability to work ~20 hours per week (part-time), Monday–Thursday
What We Do
McGill University is a public research university with extensive research activities across various engineering disciplines, including civil and materials engineering, focusing on areas like construction materials and advanced manufacturing.
