Performs a variety of office support tasks to assist the Department of Business Development, formerly Mayo Clinic Ventures and Corporate Development. Office support tasks may include, but are not limited to: typing correspondence and/or documents; preparing mailings; photocopying; sending, sorting, and distributing electronic and mail correspondence; scanning; running errands; receiving and processing internal and outside materials and documents; performing data entry; supporting the monitoring and maintaining inventory of office supplies and meeting supplies; monitoring and maintaining drop-in workstations, conference and meeting rooms; maintaining department/division filing system; answering office phones and responding to basic questions; assisting with event planning; contacting outside institutions for documents and assisting in assigned record management activities.
The Business Development Operations Office Assistant will have particular focus on the performance of tasks related to intellectual property (IP) related activities. Responsibilities can also include, but are not limited to: preparing professional written communications for internal and external stakeholders; reviewing IP documents, including patent assignments, invention disclosures and other legal documents for accuracy, completeness, and compliance prior to processing; preparing IP and agreement related documents for electronic signature workflows; utilizing proprietary relational database and various internal and external systems and applications; performing tasks to facilitate revenue workflows including management of check deposits and wire transactions utilizing banking tools; prioritizing and completing multiple assignments within established deadlines, and managing high-volume database task queues. Strong relationship skills, including effective communication, empathy, collaboration, and the ability to build and maintain positive working relationships. Clear, articulate, and professional written and verbal communication is essential along with strong attention to detail and obtaining quality and efficient results in a professional, team- and value-based work environment.
Advanced experienced preferred utilizing Microsoft Outlook, Teams, Word, Excel, PowerPoint, Adobe Acrobat, Adobe Sign, DocuSign, TextExpander, TechTracS database, external financial applications or related tools.
Must live within one hundred miles of Rochester, MN campus for multiple required onsite in-person meetings monthly.
QualificationsRequires a high school diploma or G.E.D. and a minimum of 1 year of experience supporting office support tasks. Typing skills and computer experience required. Must be self-directed with good problem-solving and organizational skills. Requires clerical skills including filing and preparation of minutes, spreadsheets, and other job-specific documents. Must possess proficiency on technical office equipment (photocopiers, fax machines, etc). Good written and oral communications skills are essential. Must be able to adapt to a rapidly changing environment.
About UsMayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Skills Required
- High school diploma or GED
- At least 1 year of experience supporting office support tasks
- Typing skills
- Computer experience
- Clerical skills, including filing and preparing minutes, spreadsheets, and job-specific documents
- Proficiency with office equipment, including photocopiers and fax machines
- Good written and oral communication skills
- Self-directed, organized, and able to solve problems
- Ability to adapt to a rapidly changing environment
- Ability to live within 100 miles of the Rochester, Minnesota campus
Mayo Clinic Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mayo Clinic and has not been reviewed or approved by Mayo Clinic.
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Retirement Support — A no-cost pension plus an employer-matched 403(b)/401(k) is positioned as a standout differentiator, offering strong long-term financial security. Feedback suggests this retirement combination elevates overall total rewards even when base pay is moderate.
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Healthcare Strength — Expanded medical networks, enhanced fertility coverage, and employer absorption of a plan year’s premium increases point to robust healthcare offerings. Feedback suggests annual updates maintain breadth and competitiveness of coverage.
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Parental & Family Support — Adoption assistance, dependent scholarships, child and elder-care resources, and EAP services provide meaningful family-oriented support. Feedback suggests these programs add tangible value beyond salary alone.
Mayo Clinic Insights
What We Do
Mayo Clinic is the first and largest integrated, not-for-profit medical group practice in the world. Doctors from every medical specialty work together to care for patients, joined by common systems and a philosophy of "the needs of the patient come first." More than 3,800 physicians and scientists and 50,900 allied health staff work at Mayo Clinic, which has sites in Rochester, Minn., Jacksonville, Fla., and Scottsdale/Phoenix, Ariz. Mayo Clinic also serves over 70 communities through Mayo Clinic Health System with locations in MN, IA, and WI. Collectively, these locations care for more than 1 million people each year.
